Office Manager

Orbital • Emeryville, CA

1d • Onsite

About The Position

As our facility in San Francisco continues to expand, we are looking to bring an Office Manager to Orbital. You’ll own day-to-day logistics - managing purchasing, inventory, vendor relationships, facilities coordination, safety and compliance records and acting as the first point of contact for administrative needs.
Alongside operational execution, you’ll support financial and administrative workflows including invoice collation, supplier documentation, purchase orders, budgeting support, event planning. This is a hands-on, high-ownership role at the centre of our US operations.
Please note - this is an in-person, onsite position that will be office based 5 days per week.

Requirements

• Exceptional organizational skills with the ability to manage multiple tasks simultaneously.
• Background in accounting, finance or office management.
• Experience working in a small company or startup environment is highly desirable.
• Flexibility and adaptability to evolving responsibilities.

Nice To Haves

• Familiarity with working alongside technical teams is a plus.

Responsibilities

• Manage inventory and ordering of supplies including creating and managing purchase orders.
• Coordinate with vendors, conduct initial research, and establish vendor relationships.
• Handle customer credit applications and maintain the U.S. supplier register, ensuring compliance with tax documentation requirements
• Oversee the shipment of samples for external analysis.
• Maintain safety training and OSHA compliance records.
• Coordinate travel arrangements, event planning, and reservations for visiting staff and guests.
• Reconcile credit card charges and manage office-related expenses through the spend management system.
• Maintain statutory notice posters and ensure regulatory updates are distributed.
• Act as a liaison for U.S.-based HR/payroll, insurance policies and benefits-related inquiries.
• Assist in preparing US management accounts and consolidated company accounts.
• Support on state and federal tax compliance, quarterly tax submissions and payroll reconciliations.
• Develop and maintain safety program elements, including SOP reviews, JSA writing, and safety communications.
• Coordinate evacuation procedures and ensure compliance with lab safety standards.

Benefits

• Competitive salary and equity package - the ability to own part of Orbital as we grow
• Flexible and generous paid time off
• Excellent health, dental and vision insurance plan
• Regular company offsites
• The experience of working in a cutting-edge organisation dedicated to a better future

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: No Education Listed