Office Manager

University of North Florida•Jacksonville, FL

10d•$16

About The Position

The Office Manager plays a vital role in ensuring the smooth and efficient operation of administrative functions. This position is responsible for overseeing daily office activities, coordinating program communications, and supporting full-time and part-time faculty and staff in a variety of administrative and operational tasks. This role involves working with the Department of English and the Office of Outreach and Interdisciplinary Initiatives.

Requirements

High school diploma and 4+ years of relevant experience.
Or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219.
This position requires a background check.
In conjunction with the University's policy, this position may also require a credit check.
The holder of this position is designated as a “Responsible Employee” pursuant to their role under Title IX. Therefore, the incumbent must promptly report allegations of sexual misconduct, sexual violence, and child sexual abuse by or against any student, employee, contractor, or visitor to the University’s Title IX Administrator or any divisional Title IX Coordinator

Responsibilities

Assist leadership in coordinating events, meetings, and other time-sensitive matters
Support faculty and staff with scheduling and communications.
Assist English Coordinator with basic budget processes, including hiring, purchasing, and travel.
Responsible for OOII department budgets including the processing of budget requests, hiring, travel, purchasing, and other budget duties.
Maintain organized records and timely submission of reports.
Serve as a resource for those seeking information about office and departmental services and programs.
Maintain website content and updates and assist with marketing and social media content for OII, and assist with website content and updates for English.
Provide general administrative support.
Create welcoming office environment.
Serve as backup office support for the COAS Dean's Office.
Supervision Exercised: Student and/or OPS assistants
Direct supervision from the Department Chairs.