Office Manager

New U Therapy Center & Family Services•Valencia, CA

10d•$70,000 - $70,000•Onsite

About The Position

New U Therapy Center & Family Services is a well-established multidisciplinary mental health practice located in Valencia. We are passionate about providing high-quality care to our local community and are seeking dedicated and motivated Associate Psychotherapists to join our growing team We are seeking a highly organized, detail-oriented, and service-driven Office Manager to join our Torrance office. We are passionate about providing high-quality care to our community, and this role is essential in ensuring smooth daily operations, strong communication, and an exceptional patient and staff experience. Why Join Us? A Well-Established Local Practice: Be part of a respected mental health organization with a strong reputation for quality care and community impact. Supportive & Collaborative Environment: Work closely with clinicians, staff, and leadership in a team-oriented setting that values communication and support. Meaningful Impact: Play a key role in supporting clinicians and enhancing the patient experience through efficient, organized office operations. Stability & Growth: Be part of a growing organization offering long-term stability and opportunities for professional development and career advancement.

Requirements

Must have experience in healthcare office management
Must have experience in scheduling
Must have experience in eligibility checking and verifying insurances
Must be tech savvy, with experience learning and using new technologies, software, and systems, and the ability to troubleshoot basic technical issues and adapt to new tools and platforms

Responsibilities

Scheduling and Appointment Coordination Manage scheduling for new and follow-up appointments, maintain accurate clinician calendars, and promptly adjust schedules for cancellations, rescheduling, or new patient needs.
Patient and Insurance Management Verify and maintain accurate patient insurance information, confirm eligibility and authorizations, and clearly communicate financial responsibilities to patients or guarantors.
Documentation and Compliance Review patient intake forms for completeness and compliance, maintain accurate records in the EHR system, and coordinate patient record requests in accordance with regulations.
Patient Communication and Customer Service Serve as a primary point of contact for patients, responding to inquiries via phone, email, and in person, addressing concerns professionally, and ensuring a welcoming front-desk experience.
Record Keeping and Financial Support Collaborate with billing to apply and reconcile daily copay charges and support accurate financial documentation.
Email and Mail Management Process administrative emails, mail, and patient record requests promptly, ensuring accurate same-day routing to appropriate departments or providers.
Office Maintenance and Operations Maintain a clean, organized, and welcoming office environment; coordinate maintenance, repairs, and office supplies; and ensure safety and cleanliness standards are met.
Building, Equipment, and Inventory Management Monitor office equipment and security, manage inventory and ordering of supplies, and track expiration dates to ensure uninterrupted operations.
Office Scheduling and Budget Support Coordinate room schedules for clinicians and staff, and work with finance to track office expenses, inventory, and budget usage.
Staff Coordination and Office Culture Act as a liaison between clinicians, staff, and patients, support communication of policies and updates, and assist with team-building activities and office events in collaboration with HR and Marketing.
Administrative and Front Desk Support Provide general administrative and front desk support, including patient check-ins, paperwork preparation, and assistance with non-clinical tasks.

Benefits

100% Health Insurance and 75% Dental and Vision Insurance for employee coverage only
Company Life Insurance Coverage
401K with up to 3% matching to help secure your financial future.
Paid two weeks vacation and 40 hours sick time to promote work-life balance.
Six paid holidays per year
A collaborative, team-oriented work culture that fosters professional growth.
Fully equipped, comfortable office space in Westlake Village.
Access to an electronic health record platform for seamless documentation.
Annual team-building and corporate in-person events
Monthly culture-building activities such as company lunches