Office Manager - Illinois College of Osteopathic Medicine (IllinoisCOM)
About The Position
About the Position The Office Manager (Manager) in the Dean’s Office at The Chicago School’s Illinois College of Osteopathic Medicine (IllinoisCOM) is the primary administrative support for the Dean of IllinoisCOM and the player-coach manager for all Administrative Assistants (AAs) at the IllinoisCOM. The Manager is responsible for managing the Dean’s calendar, travel arrangements, expenses, and other regular activities in the Office of the Dean. The Manager may also provide high-level administrative support to 1-2 other members of the executive team at IllinoisCOM. Successful candidates will be proactive and strategic with an ability to manage a complex schedule, travel, and office operations in a way that enables the Dean and executive team to trust that all administrative matters are covered. Successful candidates will be highly capable of independent and collaborative work. This position is located at the Chicago, IL campus location, with the opportunity to work remotely one day a week. Occasional domestic travel may be required to support key meetings and events. The Manager will report to the Executive Office Manager in the Office of the President. The Manager will work closely with other members of the team in IllinoisCOM, as well as colleagues across The Chicago School, to coordinate key strategic projects on behalf of IllinoisCOM.
Requirements
- Bachelor's degree or higher
- Minimum 3-5 years’ experience as an EA to executive leaders
- Outstanding technical skill with Microsoft Outlook, Microsoft Teams, and Zoom
- Competent technical skill with Microsoft Office Suite (especially PowerPoint, Excel, and Word)
- Superior organizational skills and meticulous attention to detail: demonstrated ability to track multiple ongoing priorities and projects
- Exceptional written and verbal communication skills
- Demonstrated experience and ability to interact professionally with high-level internal and external stakeholders (e.g., Board members, potential donors, executives)
- Positive, team-oriented attitude and a collaborative working style
- Demonstrated ability to exercise sound judgement and maintain poise under pressure and handle matters with sound judgement, extreme confidentiality, and diplomacy
- Absolute discretion and sound judgment: maintain confidentiality and manage high-pressure situations with tact and sensitivity
Nice To Haves
- Outstanding technical skill with Microsoft Office Suite (especially PowerPoint, Excel, and Word)
- Competent technical skill with Concur travel and expense management systems
Responsibilities
- Manage a complex schedule with the end user in mind
- Manage travel with the end user in mind
- Oversee day-to-day responsibilities in the Dean’s Office & Special Projects
- Manage a team of university AAs
Benefits
- generous paid time-off
- medical and dental insurance coverage
- life and disability insurance
- retirement plan with employer contribution
- multiple flexible spending accounts
- tuition reimbursement
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What This Job Offers
Job Type
Full-time
Career Level
Manager
Number of Employees
5,001-10,000 employees
