Office Manager - Marshall Health Network Oncology

Marshall Health•Huntington, WV

About The Position

Oversees the day-to-day administrative and business functions, as well as the academic portion of the department. Coordinates with the department’s leadership team including department chair, the V.P. of Oncology, and other faculty members, supervisors, and staff to ensure the goals/objectives of the department are met.Facilitates communication to and from the chairman, executives, and faculty. Acts as a liaison between the executives and subordinates or others.Analyzes and reports data to chair and executive management team members as required to continually assess both the financial and operational performance of the department. Develops the department annual budget and provides financial forecasting. Monitors the performance of billing/collections functions of the department and the health system. Manages appointments and schedules of the chairman and executives. Provides secretarial and clerical support to chairman and executive management, including typing, composing, and proofreading correspondence. Assists in the preparation of reports, materials, agendas, notes, and handouts. Communicates effectively with staff, physicians, and other departments within Marshall Health and the School of Medicine and serves as the liaison between department and external institutions/agencies. Handles Oncology department/SOM related tasks such as assisting with physician recruiting, preparing and distributing physician contracts and faculty appointment letters. Creates and delivers offer letters to physicians and staff. Assists in onboarding new employees and physicians.Works as a liaison to HR in employee and physician employment administration. Works with payroll department to accurately submit time, expense, bonus, check requests for reimbursements and payments. Works with other departments to track employment related information needed for management/executives/directors. Serves on various committees and performs other duties as assigned.

Responsibilities

Oversees the day-to-day administrative and business functions, as well as the academic portion of the department.
Coordinates with the department’s leadership team including department chair, the V.P. of Oncology, and other faculty members, supervisors, and staff to ensure the goals/objectives of the department are met.
Facilitates communication to and from the chairman, executives, and faculty.
Acts as a liaison between the executives and subordinates or others.
Analyzes and reports data to chair and executive management team members as required to continually assess both the financial and operational performance of the department.
Develops the department annual budget and provides financial forecasting.
Monitors the performance of billing/collections functions of the department and the health system.
Manages appointments and schedules of the chairman and executives.
Provides secretarial and clerical support to chairman and executive management, including typing, composing, and proofreading correspondence.
Assists in the preparation of reports, materials, agendas, notes, and handouts.
Communicates effectively with staff, physicians, and other departments within Marshall Health and the School of Medicine and serves as the liaison between department and external institutions/agencies.
Handles Oncology department/SOM related tasks such as assisting with physician recruiting, preparing and distributing physician contracts and faculty appointment letters.
Creates and delivers offer letters to physicians and staff.
Assists in onboarding new employees and physicians.
Works as a liaison to HR in employee and physician employment administration.
Works with payroll department to accurately submit time, expense, bonus, check requests for reimbursements and payments.
Works with other departments to track employment related information needed for management/executives/directors.
Serves on various committees and performs other duties as assigned.