Office Manager $30.00 to $32.00 per hour - Immediate Need

Scope Services•Syracuse, NY

2d•$30 - $32

About The Position

Office Manager - We are looking for a responsible Office Manager to perform a variety of managerial administrative tasks. Duties include providing support to our managers and employees, assisting with daily office needs and managing our project’s general administrative activities. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, including MS Excel and office equipment.

Requirements

Excellent oral and written communication skills
Be able to organize their work using tools, including MS Excel and office equipment
High School Diploma or associates degree preferred.

Nice To Haves

Advanced proficiency in Microsoft Excel, including formulas, pivot tables, and data validation
Strong organizational skills with the ability to manage multiple priorities simultaneously
High level of attention to detail and accuracy in data entry and reporting
Professional written and verbal communication skills, particularly in email correspondence
Demonstrated ability to work cooperatively with project leadership and cross-functional teams
Experience supporting operations, field teams, or project-based environments preferred
Ability to handle sensitive and confidential information with discretion
Proactive problem-solver with the ability to anticipate administrative needs
Basic leadership or team coordination experience is a plus
Willingness to adapt to changing project needs and timelines
Other tasks as needed to support the project

Responsibilities

Provide administrative support to the Project Manager and leadership team for a workforce of approximately 50 employees
Manage and maintain employee-related documentation, including time-off requests, vacation tracking, and personnel paperwork
Serve as a point of contact for employee inquiries, including phone calls and general administrative requests
Develop, maintain, and update Excel-based tracking tools, reports, and lists
Assist with daily and weekly operational reporting, including data compilation, validation, and formatting
Utilize Excel functions and formulas to analyze data; create and maintain pivot tables as needed
Maintain organized electronic and physical filing systems in accordance with company policies
Support the implementation and adherence to office policies and procedures
Coordinate logistics and planning support for traveling personnel, including schedules and documentation
Provide administrative support to visitors at the warehouse or office location
Act as a liaison and point of contact for internal departments and external clients as needed
Manage calendars, schedule meetings, and coordinate communications on behalf of leadership
Provide general administrative support to employees, ensuring they have the resources needed to perform their duties effectively.
Serve as the point of contact for internal and external communications, including handling phone calls, emails, and visitor inquiries.
Monitor office expenses, manage supply inventory, and assist in other reporting as required.