Bakersfield Office Manager

Compassionate Care Home Health Agency•Bakersfield, CA

9h•Onsite

About The Position

Compassionate Care Home Health Agency has five office locations (Fresno, Visalia, Modesto, Merced, and Bakersfield) and services eight counties throughout the Central Valley (Stanislaus, Mariposa, Merced, Madera, Fresno, Tulare, Kings, and Kern) - and we’re growing fast! Our top priority is maintaining our culture of respect and love for our patients and team, alike. Our commitment to our core values allows us to be a provider and employer of choice. We understand that our employees are key to providing quality care and are our most important resource. We actively seek career-oriented individuals, to whom we offer job security and upward mobility when appropriate - based on merit and performance. We proudly employ an accomplished team of professionals and our team is as diverse as the communities we serve, representing different ethnicities, religions, ages, national origins, and sexual orientations. Join us today and grow with us! We are currently seeking to fill the Office Manager Position in Bakersfield office. The Office Manager Bakersfield is responsible for directing and coordinating daily administrative and operational functions to ensure the organization operates efficiently, remains well-organized, and provides comprehensive support to clinicians, hospice staff, and leadership. This role is integral to maintaining operational continuity, managing supplies and vendors, coordinating hiring activities, overseeing scheduling, and upholding a clean, professional, and compliant work environment.

Requirements

Advanced organizational and time-management abilities
Exceptional communication, follow-up, and coordination skills
High level of attention to detail and accuracy
Ability to manage multiple priorities in a fast-paced environment
Proactive problem-solving and solution-oriented mindset
Professional, compassionate, and service-driven communication style
Strong commitment to team support and operational excellence

Responsibilities

Maintain a consistently clean, organized, and professional office environment
Ensure all common areas are properly maintained, including sweeping, mopping, window cleaning, and general organization
Provide daily operational and administrative support to clinicians and staff
Ensure all required office and clinical materials (including SOC packets) are printed, organized, and readily accessible
Scan and upload all completed SOC packets into Kinnser in a timely and accurate manner
Ensure clinicians have uninterrupted access to all required office and clinical supplies
Proactively order supplies to support operational and patient-care needs
Monitor and manage inventory levels to ensure:
Adequate stock availability
Compliance with expiration requirements
Alignment with organizational demand
Prepare, assemble, and organize SOC folders for clinician distribution
Prepare, print, all materials required for case conference meetings
Support bi-weekly case conferences (every other Thursday), including:
VIVE preparation
Printed clinical documentation
Sign-in sheets and meeting materials
Track all supply orders and shipments using ClickUp
Verify shipment details with vendors, including:
Items shipped
Quantities delivered
Shipping and delivery timelines
Identify, communicate, and resolve shipping delays or discrepancies
Track drop-shipped supplies sent directly to patients
Communicate with clinicians to confirm whether patient supply needs remain unchanged or require adjustment
Receive, organize, and manage incoming employment applications
Forward applications to appropriate supervisors for review and selection
Coordinate next steps based on supervisory decisions
Send preliminary questionnaires to selected candidates and proactively contact applicants to inform and confirm that the preliminary questions have been sent via text, requesting completion as soon as possible.
Track candidate progress and update leadership accordingly
Send professional and compassionate rejection communications to candidates not selected, utilizing approved templates
Maintain and update a detailed candidate tracking spreadsheet to ensure accuracy and process continuity
Schedule all phone interviews using Google Calendar
Attach all relevant documentation to calendar invitations for supervisor access
Schedule, manage, and coordinate all Zoom interviews
Send Zoom invitations and reminders 30 minutes prior to each interview
Record Zoom interviews and forward recordings to Shawn for documentation and recordkeeping
Follow up with supervisors as needed to ensure timely hiring decisions
Serve as the interview facilitator when Charan is unavailable By being the Interview facilitator.
Remain present in Zoom interviews to:
Provide technical support if issues arise
Assist with interview flow
Following interviews, notify the appropriate email thread if a candidate is selected so an offer letter can be prepared
Manage all organizational Zoom meeting scheduling
Receive meeting requests via Google Forms and internal documentation
Coordinate meeting logistics, including dates, times, and participant lists
Send meeting confirmations and reminders to ensure attendance and preparedness