Office Manager for Summer Season-Camp Don Bosco in Carnation, WA

4000 ARCHDIOCESE OF SEATTLE PAYROLL SVC • Carnation, WA

6d • Onsite

About The Position

The gorgeous camp at Don Bosco is seeking a summer season office manager to oversee the administrative aspects of the camp while extending the love of Christ's to our students and community. The Office Manager oversees scheduling, cabin assignments, health form coordination, office maintenance, supply orders, camper merchandise, and check-in/check-out processes to ensure smooth and efficient camp operations.

Requirements

• Willingness and ability to support the mission of the Church by extending the ministry of the Archbishop.
• Ability and desire to use God-given gifts and talents in service of the local Church.
• Active member in the sacramental life of a parish/faith community in good standing with the Church.
• A good example for youth in appearance, attitudes, as well as in moral, ethical and spiritual behavior.
• High school diploma and some college. BA or BS degree in applicable field is preferred.
• Supervisory Experience: Proven ability to supervise and lead a diverse team, providing guidance, support, and accountability to staff in a camp setting.
• Management Skills: Demonstrated experience in camp management or a related field, including program planning, implementation, and evaluation.
• Strong Communication Skills: Excellent verbal and written communication skills for effective interaction with staff, campers, parents, and other stakeholders.
• Crisis Management Expertise: Ability to respond to emergencies effectively and implement safety protocols to ensure the well-being of all campers and staff.
• Commitment to Faith-Based Values: Understanding and commitment to the mission of CYO Camps and the ability to incorporate faith-based learning and practices into camp activities.
• Commitment to the mission and values of CYO.
• Strong communication skills, both verbal and written. Comfortable with public speaking.
• Must be able to pass provided CPR/First Aid certification.
• Ability to work evenings and/or weekends and live on site in rustic facilities while programs are in session.
• Must be at least 21 years of age.

Nice To Haves

• At least one season of camp administrative experience preferred (i.e., Assistant Camp Director, Lodge Leader)

Responsibilities

• Foster an atmosphere that promotes good morale, well-being, and community among campers and staff, while supporting the CYO mission.
• Create and manage weekly schedules for day camp and resident camp staff, ensuring adequate coverage and balanced workloads.
• Coordinate cabin assignments for resident campers, considering group sizes, camper needs, and cabin capacities.
• Work closely with camp nurses to ensure all camper health forms and required documentation are complete, current, and organized.
• Maintain a clean, organized, and well-stocked office with all necessary supplies to support camp operations.
• Collaborate with the Program Director to plan and complete food orders, ensuring timely and accurate procurement.
• Organize and manage camp store inventory, submitting orders as needed to maintain supplies for campers and staff.
• Oversee camper merchandise distribution, organizing T-shirts and related items for smooth distribution.
• Prepare and organize all day camp binders, updating them with essential information for each session.
• Lead the check-in process for resident campers, creating a welcoming and efficient arrival experience.
• Supervise the check-out process, ensuring an organized and timely departure for campers and families.
• Collaborate with the other director staff to conduct pre-camp and in-service training for all
• Maintain accurate program records, completing and submitting incident reports, attendance logs, and other required documentation to track camper progress and ensure safety.
• Know and understand all emergency procedures associated with the camp program, including evacuation routes, severe weather protocols, and first aid response.
• Follow and enforce all camp safety guidelines at all times, ensuring campers are aware of and adhere to safety protocols and that their whereabouts are known throughout each session.
• Assist with administrative duties, including opening and closing day procedures, and check-in and drop-off processes for staff and campers.
• Adhere to established routines, schedules, and procedures for camp operations.
• Monitor and implement the crisis management plan, including emergency procedures, ensuring staff are trained and prepared for emergencies.
• Support camper development and goal achievement by fostering an environment that helps campers reach the developmental goals set by camp leadership, encouraging skill-building, teamwork, and self-expression.
• Serve as a primary point of contact for parents, priests, lodge leaders, and cabin leaders, representing CYO effectively on-site.
• The office manager will assist with the day camp bus pick up/and or drop off to ensure safe and secure transportation for all campers.
• Regularly clean and maintain all areas of the camp to uphold hygiene standards and create a pleasant environment for campers and staff.
• Provide leadership and mentorship to staff, fostering a positive work environment that encourages professional growth

Benefits

• Eligible positions receive a comprehensive package of benefits including medical, dental, vision, life, accidental death and disability, long term disability, pension, 403(b), HSA, FSA, and generous sick leave, vacation and holidays.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: High school or GED