Office Manager
About The Position
Founded more than 15 years ago and headquartered in Chicago, the DV Group of financial services firms has grown to more than 350 people operating throughout North America and in Europe. Since spinning out of a large brokerage firm in 2016, DV Trading has rapidly scaled as an independent proprietary trading firm utilizing its own capital, trading strategies, and risk management methodologies to provide liquidity to worldwide financial markets and hedging opportunities to commodity producers and users. Now, DV group affiliates include two broker dealers, a cryptocurrency market making firm, and a bourgeoning investment adviser. DV Commodities is a division within DV Group that specializes in trading commodities markets, including crude oil, refined products, natural gas, power, emissions, metals, softs, and agriculture. DV Commodities' risk management, world-class technology, and talented traders have enabled it to become one of the world’s largest liquidity providers and risk allocators in the energy and commodities spaces. DV Commodities currently has over 35 desks, with traders and staff located in London, New York, Chicago Houston, and Dubai.
Requirements
- 5+ years of experience managing office operations or facilities in a fast-paced environment
- Strong organizational and vendor management skills
- Ability to manage multiple priorities with attention to detail
- Comfortable partnering cross-functionally with HR, IT, Finance, and leadership
- Proactive, service-oriented, and solution-focused
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and office equipment.
- Professional and friendly demeanor with strong customer service skills.
- Ability to work independently and handle confidential information.
Responsibilities
- Manage daily office operations to ensure a professional, efficient trading environment
- Oversee seating plans, desk allocation, floor utilization, and growth planning
- Maintain accurate floor maps, seating charts, and headcount-related records
- Serve as primary liaison with building management on facilities, access, HVAC, power, and maintenance
- Manage vendor relationships (cleaning, security, maintenance, furniture, office services)
- Track office-related spending, reconcile expenses, and support budget monitoring
- Oversee building access, security credentials, visitor logs, and emergency procedures
- Coordinate onboarding and offboarding logistics in partnership with HR and IT
- Maintain shared spaces, office amenities, and employee experience initiatives
- Support office events and drive culture initiatives
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
