Office Manager

United Action for Youth•Iowa City, IA

4d•$42,000 - $46,000•Onsite

About The Position

The Office Manager is responsible for ensuring the smooth, efficient, and effective day-to-day administrative operations of United Action for Youth. This role oversees administrative systems, office procedures, and vendor relationships while providing critical support in accounting, budgeting, expense tracking, payroll, scheduling, and HR-related functions. The ideal candidate is highly organized, detail-oriented, and proactive, with strong communication and problem-solving skills. They bring experience in process improvement and change management to help foster a productive, compliant, and mission-aligned work environment.

Requirements

Bachelor’s degree or equivalent experience in business administration, nonprofit administration, or a related field
3+ years of experience in office management, accounting, operations, or administrative leadership
Experience with accounting, budgeting, expense tracking, and payroll support
Strong organizational and project management skills
Excellent written and verbal communication skills
Demonstrated problem-solving and decision-making abilities
Proficiency with office software (e.g., Microsoft Office), office equipment, and QuickBooks.
Possess and maintain a valid Driver’s License
Proficient organizational, task, and time management skills

Nice To Haves

Experience in a nonprofit or youth-serving organization, with HR processes and compliance requirements, and with process improvement and change management initiatives preferred

Responsibilities

Oversee daily office operations to ensure efficiency, organization, and professionalism
Develop, implement, and maintain administrative systems, procedures, and policies
Manage office supplies, equipment, and inventory; ensure cost-effective procurement
Manage building, equipment, and vehicle maintenance and service
Coordinate office logistics, including space management and operational workflows
Maintain organized records and filing systems (digital and physical)
Assist with general office duties such as drafting correspondence; copying, printing, scanning, and filing documents; handling incoming and outgoing mail; and maintaining an organized electronic filing system
Exercise sound professional judgement and discretion on matters of consequence to the organization and its clients
Assist with budgeting processes and monitoring office-related expenses
Track expenditures and support financial reporting as needed
Support payroll processing and maintain accurate records
Assist leadership with financial documentation and administrative coordination
Support grant tracking, record keeping, and claims processing
Coordinate travel and meeting related reservations and logistics
Provide administrative support for HR functions, including securing background checks, orientation, onboarding, offboarding, and personnel records keeping
Help ensure compliance with organizational policies and relevant regulations
Assist with scheduling, staff coordination, and internal communications
Support training logistics, staff development initiatives, and strategic planning efforts
Establish and maintain relationships with vendors, service providers, and contractors
Negotiate contracts and ensure quality and cost-effectiveness of services
Monitor vendor performance and address issues proactively
Identify opportunities to improve office systems, workflows, and efficiency
Lead or support implementation of new processes and tools
Facilitate or support change management efforts to support organizational growth and adaptation
Provide comprehensive onboarding and ongoing training to staff
Perform other related tasks assigned by Associate Director or Executive Director
Develop and maintain knowledge of resources, services, and opportunities available to assist staff
Other related duties as assigned