Office Manager

Improvix Technologies•Reston, VA

20d•Onsite

About The Position

The Office Manager plays a key role in ensuring smooth day-to-day operations within a fast-paced IT / professional services environment. This position supports internal teams and leadership by managing office facilities, administrative processes, vendor coordination, and employee support while promoting efficiency, professionalism, and a strong workplace culture for both in-office and hybrid staff.

Requirements

3+ years of office management or administrative leadership experience in an IT, consulting, or professional services environment preferred.
Demonstrated experience working in a fast-paced, client-focused organization.
Strong organizational, communication, and multitasking skills.
Comfortable coordinating across IT, finance, HR, vendors, and leadership teams.
Proficiency with Microsoft Office, Excel, SharePoint, scheduling tools, and basic asset-tracking systems.
Ability to work independently, anticipate needs, and prioritize competing requests.

Responsibilities

Oversee daily office operations to maintain an organized, professional, and client-ready environment.
Coordinate facility maintenance, security access, office space, technology workspace requirements, and conference room reservations.
Serve as liaison with landlords, IT vendors, cleaning services, utilities, and other vendors.
Manage space planning and workstation setups for new hires and team reconfigurations.
Provide administrative support to leadership and delivery teams, including scheduling, meeting coordination, and travel arrangements.
Assist with onboarding logistics for new employees (equipment setup, badging, workspace preparation).
Maintain internal office procedures, policies, documentation, and calendars.
Support coordination of internal meetings, training sessions, and team events.
Manage purchasing and inventory for office supplies, technology accessories, and shared equipment.
Track company assets (laptops, monitors, phones, peripherals) in partnership with IT.
Coordinate contracts and renewals with office and service vendors.
Ensure cost control and availability of operational resources.
Assist with office operations budgeting and expense tracking.
Process invoices, reconcile expenses, and liaise with accounting as needed.
Support expense reporting and procurement workflows.
Serve as a go-to resource for employees regarding office needs and workplace logistics.
Help coordinate internal communications, office announcements, and employee engagement activities.
Support client-ready presentation and hospitality for onsite meetings or events.