Office Manager - Bend, OR

Mindful Support Services•Bend, OR

1d•Onsite

About The Position

Mindful Support Services is a business to business support service for independent mental healthcare practitioners, helping providers service a growing client base by offering administrative and organizational services to simplify sourcing leads, marketing, billing, and collecting payments from patients and insurers. Since opening in 2011, they have grown to support over 2,000 mental healthcare providers and built the Mindful Therapy Group brand with a dedication to solving complex healthcare processes and creating a platform geared toward growth, aiming to improve access to high-quality mental healthcare. The company is seeking an experienced team manager who aligns with their values of authenticity, respect, perseverance, and collaboration, and who thrives in a transparent and energetic culture. The Office Manager is a critical part of the management team, responsible for driving the growth of service locations by supervising performance, provider/client relations, staff, and facilities management. This role also involves supervising the front desk team and acting as an Account Manager for a cohort of mental health providers, tracking their private practice success through metrics meetings, productive feedback, and business coaching.

Requirements

Bachelor’s degree or equivalent experience
At least 2 years of fast-paced management experience (restaurants, retail, healthcare, etc.)
Ability to communicate professionally, clearly, and effectively with management, staff, and clients
Experience supervising, training and mentoring staff
Willingness to step into difficult conversations with clients, providers, and staff
Flexibility and learner mindset
Background check required

Nice To Haves

Backgrounds in restaurant or hospitality management are highly encouraged to apply.

Responsibilities

Lead the Provider Support Specialist Team to set goals, manage outcomes, and provide timely follow through for more complex tasks.
Coach the PSS team on how to deliver excellent customer service over the phone, in person, and via email to clients and providers by responding to all client and provider inquiries and needs in a timely manner.
Handle escalated provider and client complaints as needed and provide guidance and direction to PSS team for follow up.
Oversee PSS training and growth with the goal of developing leaders that can go on to thrive in a variety of departments and career paths.
Develop a relationship with individual providers while working to understand their motivation and goals.
Make meaningful touchpoints with providers on a monthly basis based on their communication preferences.
Track touchpoints including phone calls, emails, surveys, forms, or other tools utilized for provider engagement by logging each interaction in the CRM.
Identify areas of opportunity for improving providers’ various areas of success and enroll them in relevant seminars, group trainings, or online courses depending on availability and relevance.