Office Manager

Oppenheimer & Co. • San Francisco, CA

3h • $100,000 • Onsite

About The Position

We are actively seeking an Executive Assistant/Office Manager to join our San Francisco office. This is a unique opportunity to work closely with senior members of the team and counterparts across the firm. The candidate will play an important role in maintaining a professional environment that will create a differentiated experience for both visitors and employees in addition to providing exceptional administrative support. Executive Assistants serve as critical members of the team, therefore the ideal candidate will have a proactive mindset in order to anticipate business needs. The successful candidate can expect to be part of a highly driven and motivated team as well as be exposed to the many facets of Investment Banking. Strong performers can expect to take on elevated duties where suitable.

Requirements

• Bachelors Degree required
• Experience as an Executive Assistant in a corporate environment, ideally within financial services industry
• Must be a team player with an energetic, positive disposition seeking growth and opportunity to expand the role
• Must be a self-starter looking to make an impact on a team
• Must be able to maintain the highest level of confidentiality
• Driven mentality with strong interpersonal skills to interact with stakeholders and C-level clients in a professional and friendly manner
• Demonstrate strong accuracy and thoroughness in all facets of daily work and possess superb organizational skills, and ability to multi-task
• Able to meet designated deadlines and work effectively in a pressurized environment
• Able to handle regular activities without prompting
• Possess a high degree of proficiency with technology including MS Office products (Word, Excel, PowerPoint and Outlook), Zoom, and expense tracking

Responsibilities

• Provide general administrative support, which includes but not limited to the creation, maintenance and editing of documents, spreadsheets, files, presentations, market data, and CRM systems
• Calendar management and coordination of meetings/events/conferences, including complex travel arrangements
• Preparation and tracking of expense reports and reimbursements for individuals and vendors
• Prioritize daily work, track progress of projects, deadlines and follow ups, answer phones and take messages
• Facilitate visits from vendors, clients and firm personnel, which includes but not limited to the presentation of the room and setup of catering and AV equipment
• Assist with ad hoc responsibilities which may include but not limited to marketing materials, IT Support, mailings or deliveries and facility/building requests
• Support recruitment and onboarding initiatives, including interview scheduling, gathering feedback, reference checks and pre-hire/new-hire requests
• Maintain an ongoing Reception Desk presence as needed
• Coordination of office projects and upkeep of the corporate office space, including managing and ordering supplies

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 1,001-5,000 employees