Office Manager

DIAMOND BASEBALL HOLDINGS LLC-posted 4 months ago

$22 - $24/Yr

Full-time • Entry Level

Town of Ontario, NY

501-1,000 employees

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Summary of Responsibilities: The Office Manager assists the Club General Manager and Administrative offices, as well as Corporate Finance & Human Resources, with various tasks necessary for baseball office operations. The tasks may include, but are not limited, facilitating gameday cash requirements, generating invoices for the club, making bank deposits either remotely or in person, assisting with seasonal payroll onboarding and processing, and answering general questions. This position may also assists with special projects and game day operations.

Assist the Club General Manager in day-to-day activities
Provide assistance to Corporate Finance by handling activities such as bank deposits, gameday cash operations (as applicable), manual check creation, facilitating invoice and spend approvals, and interacting with vendors and customers
Help staff with time and expense reimbursement submissions
Work with regional finance team to complete month-end close tasks
Manage onboarding and processing payroll for seasonal employees and ensure compliance with all relevant trainings and policies
Act as the I-9 Agent for all seasonal and front office staff; ensuring 100% compliance
Escalates local HR queries to the Corporate HR team as required
Create invoices for the billing of Club partnerships
Track and submit monthly sales commissions for front office staff
Assists with the collections of past due receivables
Bill Major League Baseball affiliate and maintain close relationships
Preparation and reporting of sales taxes
Managing credit card tracking for receipts and coding
Reporting and tracking of non-gameday and gameday analysis
Order, organize, and ensure all office supplies are on hand and that all office machinery are in good working order
Create relationships with local community partners who supply office and business services or products
Manage and ensure timeliness with rent and other required payments
Provide reports from various systems to GM to make business decisions

Associate or Bachelors degree preferred but not required
Experience in an office environment
Experience and knowledge of Microsoft Office, including Excel
Proven administrative experience supporting multiple people and departments
Experience working in an accounting environment and basic understanding of accounting principles
Excellent organizational skills, attention to detail and ability to multitask
Ability to maintain confidentiality and professionalism

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