Office Manager

AmeriLife•Milwaukie, OR

About The Position

Explore how you can contribute at AmeriLife. For over 50 years, AmeriLife has been a leader in the development, marketing and distribution of annuity, life and health insurance solutions for those planning for and living in retirement. Associates get satisfaction from knowing they provide agents, marketers and carrier partners the support needed to succeed in a rapidly evolving industry. Job Summary Office Administrator will oversee administrative and clerical activities, greet and direct office visitors, collect, organize, store, and retrieve information and documents, make arrangements for meetings and travel, and handle basic office tasks, such as answering phones, updating employee, client, and company data, filing, and keeping a clean, welcoming environment. This person should be adaptable, proactive, supportive, and detail-oriented. Job Description Duties/Responsibilities [The following reflects duties for this job but does not restrict the tasks that may be assigned. Management may assign or reassign duties and responsibilities to this job at any time for business reasons.] Supporting company leadership and supervising administrative department activities staff members. Greeting office visitors and directing them to the appropriate parties. Handling or delegating basic office tasks, such as filing, preparing meeting areas and presentation materials, delivering mail, answering emails and phone calls, and data entry. Coordinating schedules and managing calendars for multiple parties. Making travel arrangements and preparing documents, presentation materials, and facilities for meetings. Entering and updating company, and client records. Ordering, storing, and distributing office supplies and maintaining, repairing, or replacing office equipment. Directing, reviewing, and optimizing office operations to increase accuracy, productivity, and efficiency and reduce costs. Providing basic bookkeeping services.

Requirements

High School Diploma or equivalent, a degree in Business Administration or relevant field preferred.
Experience in administrative services or related field.
Exceptional time management, interpersonal, and verbal and written communication skills.
Proactive, organized approach to multitasking.
Strong leadership skills.
Professional, courteous manner and clear in answering the phone.
Understanding of accounting principles and bookkeeping software may be required.
Familiarity with office technology and equipment, including computers, fax machines, scanners, printers, phone systems, etc.

Responsibilities

Supporting company leadership and supervising administrative department activities staff members.
Greeting office visitors and directing them to the appropriate parties.
Handling or delegating basic office tasks, such as filing, preparing meeting areas and presentation materials, delivering mail, answering emails and phone calls, and data entry.
Coordinating schedules and managing calendars for multiple parties.
Making travel arrangements and preparing documents, presentation materials, and facilities for meetings.
Entering and updating company, and client records.
Ordering, storing, and distributing office supplies and maintaining, repairing, or replacing office equipment.
Directing, reviewing, and optimizing office operations to increase accuracy, productivity, and efficiency and reduce costs.
Providing basic bookkeeping services.