Office Manager - Coworking Space

Yudrio, Inc•Leesburg, VA

31d•Hybrid

About The Position

The Office Manager is responsible for the day-to-day operations of Yudrio’s coworking space and serves as the on-site leader for administrative and cross-functional teams when they are in the office. This role acts as the direct supervisor for Administrative Assistants and provides on-site oversight, guidance, and support for other teams during their scheduled in-office days. The Office Manager is also the primary point of escalation for tenant and client concerns and serves as the on-site “face of Yudrio,” ensuring a professional, welcoming, and well-run office environment. This role requires a high degree of flexibility and reliability, including the ability to respond to coverage gaps, urgent issues, and unexpected situations as they arise.

Requirements

Proven experience in office management, operations, property management, or administrative leadership.
Strong leadership, organizational, and communication skills.
Ability to manage multiple priorities in a fast-paced, dynamic environment.
High level of professionalism, discretion, and sound judgment.
Comfortable serving as an escalation point and making real-time decisions.
Willingness and ability to maintain a consistent on-site presence as business needs require.

Responsibilities

Oversee daily operations of the coworking space, ensuring appropriate coverage, professionalism, responsiveness, and office readiness.
Serve as the central point of contact for all Yudrio employees while on-site or utilizing the coworking space.
Act as the primary escalation point for tenant and client concerns, resolving issues professionally and in a timely manner.
Ensure a smooth, well-organized, and professional on-site experience for employees, leadership, visitors, and guests.
Maintain office standards related to cleanliness, organization, professionalism, and overall presentation.
Serve as the direct supervisor for Administrative Assistants, providing clear direction, prioritization, and accountability.
Provide on-site oversight and support for other teams during their scheduled in-office days, acting as a resource and escalation point as needed.
Host structured 1:1 meetings to drive performance, support development, and help team members succeed in their roles.
Foster a positive and professional office culture through consistency, engagement, and leadership presence.
Lead and facilitate weekly team meetings
Hold team members accountable for assigned tasks and deliverables, ensuring timely completion and quality outcomes.
Lead and coordinate administrative workflows, ensuring tasks are clearly assigned, prioritized, and completed on time.
Ensure schedules, timekeeping, and coverage plans align with operational and business needs.
Maintain accurate, organized documentation and continuously improve administrative processes.
Support compliance with company policies, procedures, and operational standards.
Own the sourcing, interviewing, and hiring process for all administrative hires.
Support onboarding and training for new administrative team members to ensure consistency and effectiveness.
Serve as a liaison between leadership and the administrative team, communicating expectations and escalating risks or concerns as needed.
Support the executive team during on-site visits, including coordination, logistics, and real-time problem solving.
Ensure leadership visits are seamless, professional, and well-supported.