Office Manager
About The Position
About Circle H Circle H is a growing site work company building long term structure, strong systems, and future leaders. We believe in documented processes, financial visibility, and operational discipline. We are not building a comfortable company. We are building a scalable one. Growth is mandatory. As the company evolves, we evolve. Systems must improve. Processes must be refined. Core Values: At Circle H we are Always O.N.G.R.A.D.E. Outstanding Customer Focus: our clients are the heart of everything we do we strive to exceed expectations, build trust, and deliver perfection in every project. Nonstop Collaboration: through open communication and teamwork with clients, subcontractors, and contractors, we ensure projects run smoothly and meet every goal. Growth: we embrace innovations, improve processes, and foster a culture of lifelong learning to help our team and company grow stronger every day. Respect: we promote respect in every interaction, treating everyone with kindness and consideration, fostering a positive work environment and strong relationships. Accountability & Integrity: we own our actions, uphold ethical standards, and build trust by being honest, transparent, and committed to improvement. Dedication to Safety: we maintain a secure and well-prepared environment protecting our team and ensuring long-term success through sustainable practices. Excellence: we are dedicated to the highest quality in every project focusing on detail, problem-solving and professionalism to exceed expectations. If these values do not align with how you operate, this role will not be a good fit. The Role The Office Manager plays a critical role in bringing financial visibility, organization, and documented systems to the company. You will work directly with ownership and leadership to manage billing, payables, receivables, contracts, job documentation, and repeatable administrative processes. This role carries responsibility and is designed to grow into department leadership as the company scales.
Requirements
- Detail driven and organized
- Comfortable with numbers, spreadsheets, and QuickBooks
- Calm under pressure
- Comfortable with direct communication
- Motivated by growth and continuous improvement
- Interested in long term leadership opportunity
Responsibilities
- Track and enter accounts payable
- Monitor accounts receivable and assist with follow up
- Prepare a weekly financial visibility report
- Send contracts and assist with change order documentation
- Manage lien releases, COIs, and project startup paperwork
- Maintain organized job files
- Answer phones and manage office flow
- Help build and document repeatable systems and processes
- Assist with additional administrative tasks as needed
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
