Office Manager - Full Time - Day

Hackensack Meridian Health•Edison, NJ

About The Position

Our team members are the heart of what makes us better. At Hackensack Meridian Health we help our patients live better, healthier lives — and we help one another to succeed. With a culture rooted in connection and collaboration, our employees are team members. Here, competitive benefits are just the beginning. It’s also about how we support one another and how we show up for our community. Together, we keep getting better - advancing our mission to transform healthcare and serve as a leader of positive change. The Office Manager coordinates the day-to-day managerial operations of the department & provides management support through the administrative functions of controlling and maintaining processes within the department. Manages the budget, payroll, and general office accounting reconciliation. Plans and accomplishes goals through extensive knowledge and experience. Performs a variety of tasks. Leads and directs work in conjunction with others.

Requirements

High School diploma, general equivalency diploma (GED), and/or GED equivalent programs.
Experience in office management or administrative assistance experience in a healthcare environment. For the CDM department, a minimum of five years of experience.
Excellent spelling, grammar and organizational skills are required.
Must be a flexible and independent worker with the ability to prioritize responsibilities.
Able to deal with highly confidential information.
Strong analytical & computer skills with emphasis on Google Suite, Microsoft Office, Word/Docs, Excel/Sheets, Outlook/GMail, PowerPoint/Slides, and Electronic record/billing & PeopleSoft Financial/Payroll systems.

Nice To Haves

Bachelor's Degree.
Business School training in office management.
Leadership/mentorship/supervisory skills.
Knowledge of medical terminology.

Responsibilities

Administrative Support/ Communication: Provides administrative support to Corporate Director, managers, and department staff. Supervises and delegates work assignments to office staff.
Works cooperatively and liaisons with vendors, staff, and other hospital departments, and acts as a resource for the resolution of process problems encountered by staff.
Coordinates conferences and schedules meetings and attends department related meetings.
Maintains confidential employee personnel records and accurate filing system.
Adheres to all patient confidentiality policies & procedures.
Preparation and distribution of routine confidential correspondence.
Department/Office Management: Creates and develops control systems for purchases, and department billing. Manages and oversees monthly inventory control expenses.
Ensures equipment is effectively serviced and maintains service contracts with all vendors.
Maintains and monitors staff educational in-service/logs, as needed.
Ensures compliance with department, facility and corporate policies and procedures.
Maintains expertise in all software applications required to perform job functions.
Troubleshoots and assists as a resource to department staff with computer applications and training
Generates and emails reports to managers and Corporate Director for review, as needed.
Generates Revenue Cycles metrics on a scheduled basis and submits to the Corporate director.
Financial/Budget/Payroll: Compiles and analyzes department operational expense reports, and reconciles monthly budget/expense reports.
Prepares and submits information for the annual budget.
Researches and validates cost of supplies in order to maintain accountability to yearly budget.
Prepares and follows-up on payment requests for all invoices received from vendors for purchases or services rendered.
Monitors, edits, and approves daily payroll records for all department staff, including overtime, unplanned/ planned Paid Time Off (PTO) time for department team members.
Performs annual evaluations for Process Coordinators.
Other duties and/or projects as assigned.
Adheres to HMH Organizational competencies and standards of behavior.