Office Manager

Hellmuth Obata & Kassabaum, Inc•San Francisco, CA

46d

About The Position

Responsible for the smooth operation of the office by coordinating office support services, including purchasing and facilities management.

Requirements

High school diploma or equivalent required
Travel may be required.
Overtime may be required.

Nice To Haves

Bachelor's degree preferred.
Previous facility management experience preferred.

Responsibilities

Supervises offices services staff, print shop contractors, and receptionist.
Ensures front-desk coverage at all times.
Assists in the preparation and maintenance of the office budget. Records office expenditures and manages the budget.
Work with internal clients on space planning and coordinate department moves to include moving office wall systems, furniture, computers and telephones.
Responsible for office supply purchasing in a timely manner. Reviews and approves office supply acquisitions.
Organizes, publicizes, and registers staff for workshops and other staff development opportunities.
Makes site and catering arrangements for training and special events.
Ensures that the office equipment is functioning properly. Oversees the maintenance of office equipment.
Oversees facilities planning, maintenance and custodial operations. Monitors the facility to ensure that it remains safe, secure, and well-maintained.
Acts as a liaison with contractors and utility contractors in servicing office equipment. Manages contractor's billings and payments.
Communicates information, announcements and messages promptly to staff.
Assists in the organization and planning of volunteer and fundraising events.
Investigates staff complaints, disturbances and violations and resolves problems following management rules and regulations. Involves Human Resources Manager as necessary.
Responsible for the emergency preparedness plan development and communications for the office.
Contributes to accomplishing office goals and a positive work environment by performing other duties as required or assigned.
May provide administrative support as directed.
Takes personal responsibility for fostering a green workplace through sustainable work practices.
Fosters a commitment to external and internal client service.