Office Manager San Antonio

The Law Office of Bryan Fagan•San Antonio, TX

About The Position

The Law Office of Bryan Fagan excels in family law, estate planning & probate and criminal law firm based in Houston, TX. We have (8) offices: (5) in Houston and (1) in Dallas, Austin, and San Antonio, and more offices are on the way! Our mission is to serve as trusted advisors and advocates for families navigating the complexities of divorce, estate planning and probate, and criminal matters; ensuring that we meet the unique needs of our clients with excellence and dedication. We are seeking an Office Administrator to join our team in the San Antonio office to support the office related operations and employees. In this role, you will be essential in ensuring the smooth operations of our office, providing exceptional support to our leaders, employees and clients. Your organizational skills and attention to detail will contribute significantly to our mission of delivering outstanding legal services. If you are ready to contribute to a dynamic legal team dedicated to helping families through challenging times, we invite you to apply for the Office Administrator position at the Law Office of Bryan Fagan today!

Requirements

2+ years of proven experience as an office administrator or in a similar administrative role.
Strong time management skills with the ability to prioritize tasks effectively.
Excellent phone etiquette and communication skills, both verbal and written.
Familiarity with Google Suite applications is preferred. To include calendaring appointments between clients, Legal team and other internal partners.
Proficient administrative skills with attention to detail in all tasks.
Proficient to expert computer literacy with in office software.
Ability to commute to other offices in other cities

Responsibilities

Ensure proficient and smooth day to day office operations.
Manage the upkeep and set up of the office, from purchasing and setting up equipment and supplies; and maintaining accurate inventory levels.
Support office moves in and around the area.
Interface with vendors.
Support office activities and ensure efficient workflow throughout the office.
Maintain organized filing systems and manage clerical tasks as needed.
Assist with scheduling appointments and managing calendars for supervisor, and specific calendaring for legal teams and clients.
Take simple execution work off supervisor as delegated.
Provide excellent customer service by addressing client inquiries and concerns promptly.
Utilize Google Suite for document management, communication, and collaboration.