Office Manager for Transportation Business

Simons Bitzer and Associates PC • Greenwood, IN

2d

About The Position

We are seeking a highly organized, detail-oriented Office Manager to oversee day-to-day administrative operations and support the company’s overall efficiency. This role is essential to ensuring smooth office functions, accurate financial records, and regulatory compliance.
The Office Manager will report directly to the President.

Requirements

• Excellent interpersonal and phone communication skills.
• Strong ability to multitask and prioritize effectively.
• Proficiency in Microsoft Office and QuickBooks.
• Strong typing, grammar, and written communication skills.
• Problem-solving ability and willingness to follow direction.
• Clean Motor Vehicle Record (MVR).

Nice To Haves

• Experience in the waste industry or transportation industry is strongly preferred.
• Accounting experience preferred.

Responsibilities

• Oversee and support all administrative operations to ensure the office runs smoothly.
• Manage the office budget, including supply inventory and place orders as needed.
• Oversee receptionist, including greeting visitors and answering/directing phone calls.
• Develop and implement office policies and procedures.
• Assist with office layout planning, office moves, and basic IT infrastructure support.
• Identify opportunities for greater efficiency and implement improved systems and processes.
• Provide general administrative support such as scheduling meetings, maintaining calendars, conducting research, and preparing reports.
• Enter and maintain financial information in QuickBooks for Company and smaller real estate entity.
• Manage payroll processing.
• Issue and reconcile purchase orders monthly.
• Perform basic HR responsibilities, including onboarding/offboarding, maintaining employee records, benefits and insurance renewals, and ensuring compliance with company policies and regulations.
• Prepare and file sales tax returns and personal property tax filings.
• Complete quarterly IFTA reports.
• Manage annual Form 2290 filings and updates.
• Maintain and renew state hazardous waste transportation permits.
• Reconcile and maintain company credit card accounts.
• Renew vehicle plates and maintain vehicle titles.
• Support special projects as assigned.
• Maintain a safe work environment with a strong focus on environmental compliance.

Benefits

• 401(k)
• 401(k) matching
• Health, dental, vision, and life insurance
• Disability insurance
• Paid time off

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed