Office Manager, College of Engineering and Computer Science, UT Chattanooga

University of Tennessee-posted 1 day ago
$60,250 - $65,000/Yr
Full-time • Manager
Chattanooga, TN
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The primary purpose of the Office Manager is to provide high-level project management and strategic oversight for the College of Engineering and Computer Science (CECS) Office of the Dean. The incumbent is tasked with autonomously managing and executing complex administrative projects that are critical to the college's strategic goals.

  • Leading and managing multifaceted projects within specialized areas of expertise, ensuring alignment with the college's long-term objectives.
  • Independently selecting and applying advanced methodologies, techniques, and evaluation criteria to achieve results that adhere to broadly defined policies, procedures, and professional standards.
  • Exercising expert judgment to develop and implement innovative solutions that address complex challenges, particularly when faced with competing policies or priorities.
  • Exercising substantial discretion and independent judgment in setting objectives and determining the most effective strategies to achieve them.
  • Plans and coordinates schedules for high-level events, activities, and functions; ensures milestones and deliverables are met.
  • Manages and oversees completion of faculty documentation for reappointment, tenure, and promotion, ensuring compliance with university policies.
  • Interfaces with internal and external stakeholders to facilitate execution of college and university initiatives and projects.
  • Collaborates with university units to support day-to-day operations and resolve issues impacting workflow.
  • Sets priorities and manages training programs for departmental administrative staff; mentors and provides guidance to ensure process consistency.
  • Ensures contracts and agreements follow appropriate review and approval processes in compliance with university policy; monitors deliverables.
  • Regularly meets with the Dean to align priorities and objectives; executes directives and provides status updates on project progress.
  • Manages and directs all phases of administrative projects within the Dean’s Office, including designing and implementing process improvements; establishes and leads project committees and teams to ensure alignment with strategic goals and achievement of objectives.
  • Creates, disseminates, and delivers reports, presentations, and status updates for key stakeholders and committees to communicate progress and outcomes.
  • Leads development and preparation of audit materials, ensuring compliance with institutional policies, standards, and timelines.
  • Plans and oversees execution of major events, including the annual awards ceremony and e-Week activities; makes strategic decisions regarding logistics, stakeholder engagement, and resource allocation.
  • Manages the staff annual review process, ensuring timely completion and alignment with performance management strategies.
  • Prepares and presents comprehensive reports and updates for high-level committees such as the Industrial Advisory Board and Scholarships Committee; ensures accurate documentation and timely dissemination.
  • Monitors and enforces deadlines for faculty and committees, including critical timelines such as college catalog submissions.
  • Develops and improves administrative processes and procedures to enhance efficiency and compliance across the Dean’s Office.
  • Oversees and tracks execution of college-level initiatives, such as articulation agreements, ensuring alignment with institutional goals and compliance with policies.
  • Plans and coordinates regular meetings with key stakeholders, including deans, directors, department chairs, and community partners; prepares agendas and facilitates discussions to drive outcomes.
  • Communicates progress on initiatives, provides status updates, and delegates tasks appropriately to ensure timely completion of deliverables.
  • Manages college-level budgets for operations, events, and new initiatives; monitors expenditures and recommends adjustments as needed
  • Serves as the central liaison for the Dean’s Office, ensuring effective communication with internal and external stakeholders and timely resolution of inquiries.
  • Plans and coordinates major college initiatives and events, such as advisory council meetings, faculty planning sessions, and college-wide functions; ensures milestones and deliverables are met.
  • Prepares and delivers reports, presentations, and correspondence for the Dean and leadership committees; ensures accuracy, professionalism, and alignment with strategic priorities.
  • Supports and monitors special projects initiated by the Dean, including strategic planning, process improvement, and committee coordination; tracks progress and enforces deadlines.
  • Maintains confidential records and documentation, including personnel files, contracts, and sensitive communications related to strategic initiatives.
  • Provides executive-level administrative support to the Dean, including managing calendars, scheduling strategic meetings, and coordinating travel arrangements for key engagements.
  • Provides guidance and oversight to administrative staff supporting Dean’s Office projects; mentors team members to maintain consistency and quality.
  • Communicate ECS building needs with campus facilities
  • Ensure progress on capital college projects
  • Coordinate with college departments to ensure systematic and timely hiring processes for all CECS employees
  • Maintain appointment records, faculty contracts
  • Knowledge of project management principles
  • Effective oral and written communication, time management, problem-solving, and customer service skills
  • Ability to manage multiple projects or estimates
  • Ability to analyze and document project failures and successes
  • Ability to lead meetings effectively
  • Ability to hold others accountable for project outcomes
  • Typically requires a bachelor’s degree in a relevant field and two years of relevant experience, or an equivalent combination of education, training, and experience.
  • 10-15 years of related experience in an academic/governmental setting.
  • Find more information on UT Benefits
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