Office Manager

RISE INC FAMILY•Mesa, AZ

1d•$17•Onsite

About The Position

Responsible for assisting the Executive Director, Director(s), and Staff Member(s) in the daily operations and vital functions including oversight of the front office, donation program for the division, administrative onboarding tasks, and personnel and payroll issues for the division of RISE Pediatric Therapies Az (RPT Az) through the implementation of RISE Mission, Vision and Values.

Requirements

Experience in greeting the public by telephone and in person in a professional manner
Experience with clerical work
Experience using computer software including Microsoft Windows and Office Suite products i.e. Word, Excel, PowerPoint and Google Workspace products
Demonstrative advanced proficiency using MS Word & MS Excel applications
Excellent interpersonal skills.
Excellent written and verbal communication skills
Ability to write all necessary materials and communications relevant to the position and interpret policies, procedures, and other required information
Excellent organizational and time management skills, demonstrates strong attention to detail, exhibits patience and perseverance in completing tasks, demonstrates ability to handle multiple tasks and excellent follow-through skills
Able to complete a background check and obtain a Level One Fingerprint Clearance Card.

Responsibilities

Support the Executive Director, Director(s), and Staff Member(s) in RPT Az by accomplishing various clerical tasks as requested.
Scanning and archiving files including family files, billing documents and other documentation requested.
Maintain and record all RPT Employee compliance through the Human Resources database.
Assist with onboarding of new employees, including assigning and completing Pediatric Therapies new hire checklists with new employees in the Human Resources database.
Compile RSVP lists and assist with planning for various events held by the RPT Az division.
Code and submit invoices to accounts payable in a timely manner.
Assist with any copying and mailings as needed, including but not limited to the AzEIP notifications , training materials, etc.
Conduct quality assurance reviews as needed including conducting personnel file audits in order to maintain those systems, and other relevant quality assurance functions as assigned.
Represent RISE in a professional and knowledgeable manner when interacting with internal and external stakeholders.
Support the RPT Front Desk in the Mesa office
Order office supplies and other items (family gifts, gift cards, event tickets), as needed.
Assist with receiving and organizing in-kind donations, including tracking loan closet items
Assist with new client intake for clinic therapies
Assist with managing Quarterly and Annual Plan of Care submissions to ensure continuity of care for clinic clients
Monitor vendor calls for potential clients and maintain a waitlist of clients to help build caseloads of new hires
Perform additional job functions as required.