Office Manager

Trillium Staffing • Chippewa Falls, WI

431d • $58,240 - $72,800

About The Position

The Office Manager at Trillium Construction will oversee daily operations for an established HVAC company, ensuring a productive and efficient work environment. This role involves managing administrative tasks, coordinating office activities, and supporting staff to maintain smooth operations. The position is a direct-hire opportunity with a pay range of $28 - $35/hr, plus benefits.

Requirements

• Previous experience in an Office Manager position or similar role, preferably within the construction industry.
• Proficiency in MS Office programs; ComputerEase preferred.
• Strong organizational and time-management skills.
• Ability to handle sensitive information with discretion.

Responsibilities

• Research and share information with the company president to sustain/grow the company.
• Act as contact person for accounting software and other computer-related issues.
• Install ComputerEase software updates and coordinate software updates/changes with company procedures.
• Resolve support issues related to software and technology.
• Research options to update and/or change the computer system to bring current technology to the service department and technicians in the field.
• Manage job costing for installations and related tasks.
• Responsible for bi-weekly payroll, including all tax payments, garnishments, 401k contributions, HAS contributions, quarterly tax reporting, year-end W2s, and employee files.
• Act as contact person for employee benefits programs (401k, health, disability, etc.).
• Handle new hire and termination paperwork.
• Monitor cash in bank, transfer money between checking accounts, set up and monitor ACH payments, and take cash deposits to the bank.
• Balance monthly bank statements to computer software accounts and company check register.
• Review general ledger accounts and make adjusting entries, generate monthly financial statements, and work with accountant for year-end corporate tax returns and other accounting projects.
• Review job cards billed out each month for proper sales/use taxes.
• Implement new office procedures, delegate office projects, and design reports to provide information to other managers/co-workers.
• Assist other staff as needed, including answering phones, generating service work orders, dispatching, assisting customers, and filling in for receptionist/service dispatcher.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Administrative and Support Services
• Education Level: No Education Listed