Office Manager

Trillium Staffing-posted about 1 year ago

$58,240 - $72,800/Yr

Full-time • Mid Level

Chippewa Falls, WI

Administrative and Support Services

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The Office Manager at Trillium Construction will oversee daily operations for an established HVAC company, ensuring a productive and efficient work environment. This role involves managing administrative tasks, coordinating office activities, and supporting staff to maintain smooth operations. The position is a direct-hire opportunity with a pay range of $28 - $35/hr, plus benefits.

Research and share information with the company president to sustain/grow the company.
Act as contact person for accounting software and other computer-related issues.
Install ComputerEase software updates and coordinate software updates/changes with company procedures.
Resolve support issues related to software and technology.
Research options to update and/or change the computer system to bring current technology to the service department and technicians in the field.
Manage job costing for installations and related tasks.
Responsible for bi-weekly payroll, including all tax payments, garnishments, 401k contributions, HAS contributions, quarterly tax reporting, year-end W2s, and employee files.
Act as contact person for employee benefits programs (401k, health, disability, etc.).
Handle new hire and termination paperwork.
Monitor cash in bank, transfer money between checking accounts, set up and monitor ACH payments, and take cash deposits to the bank.
Balance monthly bank statements to computer software accounts and company check register.
Review general ledger accounts and make adjusting entries, generate monthly financial statements, and work with accountant for year-end corporate tax returns and other accounting projects.
Review job cards billed out each month for proper sales/use taxes.
Implement new office procedures, delegate office projects, and design reports to provide information to other managers/co-workers.
Assist other staff as needed, including answering phones, generating service work orders, dispatching, assisting customers, and filling in for receptionist/service dispatcher.

Previous experience in an Office Manager position or similar role, preferably within the construction industry.
Proficiency in MS Office programs; ComputerEase preferred.
Strong organizational and time-management skills.
Ability to handle sensitive information with discretion.

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