Office Manager

Higher Ground Resource Center • Tucson, AZ

387d • $55,000 - $65,000

About The Position

The Office Manager at Higher Ground Resource Center is responsible for overseeing daily operations, supporting Human Resources, and collaborating with leadership to maintain a productive and positive workplace. This role involves managing office logistics, assisting C-suite executives, and fostering a thriving office culture, directly contributing to the organization's core values.

Requirements

• Bachelor's degree in Business Administration, HR, or equivalent experience in a related field preferred.
• 3+ years of experience in office management or HR administration.
• Experience in supporting executive-level staff preferred.
• Excellent organizational and multitasking abilities.
• Strong interpersonal and communication skills.
• Proficiency with office software, including Google Docs and QuickBooks.

Nice To Haves

• Experience with payroll processing.
• Familiarity with employee wellness programs.
• Skills in event planning and execution.

Responsibilities

• Oversee daily office operations, ensuring office functionality and a tidy, organized environment.
• Manage office supplies and inventory, ordering and replenishing as necessary to maintain stock levels.
• Coordinate office equipment maintenance and repair needs.
• Support and facilitate internal meetings, including scheduling, room setup, and minute-taking as needed.
• Serve as the primary point of contact for vendors, maintenance providers, and building management.
• Provide day-to-day administrative support to the C-suite, including coordinating schedules and handling correspondence.
• Assist with payroll processing to ensure timely and accurate employee compensation.
• Support initiatives involving San Miguel students, including coordination of internships and communication.
• Serve as a liaison between the C-suite and various departments to streamline communication and project tracking.
• Support HR processes, including onboarding and employee file maintenance.
• Assist in recruiting efforts by scheduling interviews and managing applicant tracking.
• Maintain employee records and ensure compliance with company policies and data protection standards.
• Help organize and coordinate training sessions and team-building events.
• Create a positive office atmosphere by promoting a collaborative and inclusive environment.
• Assist in planning and executing office-wide events and celebrations.
• Support employee wellness initiatives and encourage open communication within the team.
• Track and report on office and HR-related metrics, including supply usage and recruitment progress.
• Maintain an updated database of vendor contacts and HR administration data for reporting purposes.
• Provide regular updates on office maintenance and HR support activities.

Benefits

• Health insurance
• Dental insurance
• 401(k)
• Tuition reimbursement
• Paid time off
• Parental leave
• Vision insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Bachelor's degree