Office Manager

University of North Florida Alumni Association • Jacksonville, FL

167d • $16

About The Position

The Office Manager plays a vital role in ensuring the smooth and efficient operation of the department’s administrative functions. This position is responsible for overseeing daily office activities, coordinating departmental communications, and supporting 20-25 full-time and part-time staff in a variety of administrative and operational tasks.

Requirements

• High school diploma and four years of experience directly related to the job functions.
• Directly related college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.
• Strong organizational skills and the ability to manage multiple priorities in a fast-paced environment.
• Excellent communication and interpersonal skills.
• Highly motivated and detail-oriented.
• Ability to work independently or as a member of a team.
• Proficiency in Microsoft Office Suite, especially Excel.
• Experience with budgeting, financial tracking software, and current UNF systems is a plus.

Responsibilities

• Oversee daily operations of the RecWell Business Office front desk.
• Open/close the business office during hours of operation.
• Maintain a welcoming and professional office environment.
• Assist and resolve issues in person, over the phone, and via email to ensure a positive client experience.
• Maintain office inventory and ensure adequate supplies are available.
• Coordinate supply orders and track inventory usage.
• Distribute mail and packages; maintain the reception area so it is clean and organized.
• Perform general administrative tasks such as copying, shredding, signage creation, and on-campus deliveries and pick-ups.
• Attend training and university-wide meetings as deemed necessary for job responsibilities.
• Coordinate appointments for professional staff, dietitians, and HIV testing services.
• Manage scheduling for the SWC conference room.
• Assist with processing purchase and travel requests.
• Collect and file receipts and documentation for purchases and travel.
• Assist with budget tracking and reconciliation.
• Assist with hiring as needed.
• Assist with PCard/TCard reporting.
• Manage camp financial transactions through Activenet POC for camp email/phone correspondence.
• Work with camp directors on issues and special requests.
• Draft meeting agendas and take meeting minutes as required.
• Participate in departmental committees.
• Assist with special projects and departmental tasks as assigned.

What This Job Offers

• Education Level: High school or GED