Office Manager

Avathon Capital • Pleasanton, CA

265d • $90,000 - $97,000 • Onsite

About The Position

Avathon is revolutionizing industrial AI with a powerful platform that enables businesses to harness the full potential of their operational data. Our technology seamlessly integrates and contextualizes siloed datasets, providing a 360-degree operational view that enhances decision-making and efficiency. With advanced capabilities like digital twins, natural language processing, normal behavior modeling, and machine vision, we create real-time virtual replicas of physical assets, enabling predictive maintenance, performance simulation, and operational optimization. Our AI-driven models empower companies with scalable solutions for anomaly detection, performance forecasting, and asset lifetime extension—all tailored to the complexities of industrial environments. We are seeking a highly organized and proactive Office Manager to oversee daily office operations while providing high-level administrative support to executives. This role requires strong multitasking abilities, excellent communication skills, and the ability to handle confidential matters with discretion.

Requirements

• 5+ years of office management and executive assistant experience in a fast-paced environment
• Bachelor's degree in business administration, Management, or a related field preferred
• Strong organizational and time management abilities
• Excellent verbal and written communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace
• Ability to multitask, prioritize tasks, and meet deadlines
• High level of professionalism, discretion, and confidentiality
• Problem-solving mindset with strong attention to detail

Nice To Haves

• Experience in a startup or tech environment is a plus
• Knowledge of HR and finance operations

Responsibilities

• Oversee and manage daily office operations, ensuring a smooth and efficient work environment
• Maintain office supplies, equipment, and vendor relationships to support business needs
• Develop and implement office policies, procedures, and best practices
• Coordinate office logistics, including space planning, facility maintenance, and IT support coordination
• Plan and execute company events, meetings, and team-building activities
• Ensure compliance with health, safety, and security policies
• Provide high-level administrative support to executives, including calendar management, meeting coordination, and travel arrangements
• Act as a liaison between executives, internal teams, and external stakeholders
• Handle confidential information with discretion and professionalism
• Organize and maintain office files, records, and documentation
• Support finance and accounting functions, including invoice processing and expense reporting

Benefits

• Pay Range: $90,000 - $97,000 base salary
• Equal opportunity employer
• Commitment to diversity, equality, and inclusion
• Reasonable accommodations throughout the recruiting process

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Bachelor's degree