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International Cargo Terminals - Elizabeth, NJ

posted about 1 month ago

Full-time - Mid Level
Remote - Elizabeth, NJ
Warehousing and Storage

About the position

The Office Manager at International Cargo Terminals Inc. is responsible for overseeing and coordinating office operations within a warehouse environment. This role ensures smooth administrative support for logistics functions, manages office staff, and maintains communication between various stakeholders. The Office Manager plays a crucial role in enhancing productivity and compliance within the organization.

Responsibilities

  • Oversee the day-to-day administrative functions of the warehouse office.
  • Maintain office supplies, equipment, and ensure all office systems are functioning properly.
  • Implement and improve office policies and procedures.
  • Act as the primary point of contact between warehouse management, office staff, and external stakeholders.
  • Coordinate with vendors, suppliers, and external service providers.
  • Manage incoming and outgoing communications, including phone calls, emails, and mail.
  • Assist with hiring, onboarding, and training of office and warehouse staff.
  • Maintain employee records and assist in scheduling and payroll.
  • Coordinate employee timesheets, vacation requests, and attendance tracking.
  • Assist in maintaining inventory records for office and warehouse supplies.
  • Organize and maintain filing systems for documents such as invoices, shipping records, and employee files.
  • Ensure accurate data entry in warehouse management systems (WMS).
  • Prepare regular reports on office performance, expenses, and operational efficiency.
  • Compile and submit financial data to accounting departments.
  • Assist the warehouse manager in preparing performance and productivity reports.
  • Ensure the office is compliant with company policies and relevant legal regulations.
  • Support the warehouse team in implementing safety protocols and maintaining OSHA compliance records.
  • Manage certifications, insurance, and vendor agreements.
  • Handle inquiries and issues from customers or partners related to shipments, deliveries, and other warehouse activities.
  • Assist in managing the office budget, monitoring expenses, and ensuring cost-efficiency.

Requirements

  • Bachelor's degree in Business Administration, Office Management, or a related field (preferred).
  • Minimum of 3-5 years in office management or administrative roles, ideally in a warehouse or logistics environment.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Experience with warehouse management systems (WMS) or enterprise resource planning (ERP) software.
  • Strong organizational and multitasking abilities.
  • Excellent verbal and written communication skills.
  • Problem-solving aptitude with a proactive approach.
  • Leadership and team management experience.
  • Familiarity with logistics, inventory control, and warehouse operations.

Benefits

  • Health insurance
  • Dental insurance
  • 401(k)
  • Paid time off
  • Vision insurance
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