Office Manager

Uncommon Schools-posted 3 months ago

$21 - $28/Yr

Full-time • Entry Level

New York, NY

1,001-5,000 employees

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At Uncommon, our Office Managers (OMs) play a central role on our School Operations Teams in ensuring that students, families, and staff have the information and resources they need to succeed. In our schools, we have three Office Managers: Office Manager – Communications, Office Manager - Data & Systems, and Office Manager – Finance. All Office Managers coordinate day-to-day operations systems and routines that allow the school to run seamlessly.

Serving as the primary contact for all of the school’s constituents in person, over the phone, and via email.
Enrollment of new students and re-enrollment of current students.
Daily student attendance and daily student operational systems.
Maintaining up-to-date student information and student files.
Planning and supporting logistics and set up for school events and activities as needed.
Bill pay and accounting.
Procurement and supply management for all student, staff, and event supplies.
Maintaining accurate Student Information Systems for the school and local school system.
Serving as the secondary contact for all of the school’s constituents in person, over the phone, and via email.

Ability to communicate effectively verbally and in writing while demonstrating strong interpersonal skills with teammates, teachers, students, families, and additional stakeholders.
Organized and able to maintain key systems such as attendance, vendor deliveries, student documentation and paperwork.
Ability to maintain a calm, professional demeanor in the face of competing demands and external pressures.
Strong time management skills; ability to manage multiple tasks at the same time and meet tight deadlines.
Achieves accuracy and thoroughness when completing a task.
1 to 3 years of teaching or school administrative office experience.
Bachelor’s degree required.

Bilingual Spanish skills strongly preferred, but not required.

Generous paid time off inclusive of sick time, paid holidays, and 10 weeks of paid breaks (Spring, Winter, and Summer).
Extensive, best-in-class training and development.
Comprehensive health, dental, and vision insurance plans + pre-tax flexible spending (FSA), dependent care (DCFSA), and health saving accounts (HSA).
403(b) retirement savings program + employer match.
Paid leave of absence options (parental, medical, disability, etc.).
Mental health and counseling support + wellness benefits.

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