Office Manager

About the position

Hims and Hers is looking for an Office Manager to manage the office administration of our outsourcing facility in Gilbert, AZ. You are a proactive, trustworthy team player who values organization with a sense of urgency & detail. You love to be the first point of contact for internal and external parties for the facility to get the job done. You are a dynamic multi-tasker who can own an office issue and be able to switch projects and focus with ease - because things can, and do change direction quickly. People love working with you because you are cool and compassionate and know how to get stuff done.

Responsibilities

• Manage all internal facility activities with events and recognition for employees by helping develop and follow a budget
• Ensure cleaning services keep the facility/office clean and safe and ensure its appliances are in good working order as well as managing Market vendor
• Monitor and ensure budget for office supplies, furniture, appliances, and electronics are followed and ordered as necessary
• Coordinate travel arrangements and itineraries for facility
• Sort and distribute incoming mail to appropriate parties for approval and processing; design a filing system to ensure proper record keeping
• Track & organize internal supply expenses with finance teams
• Ensure and maintain according to retention records and policies
• Manage all new hire paperwork, including I-9 documentation, benefits overviews, and time clock training; Coordinate new hire orientation and set up and maintain employee files
• Coordinate with IT to ensure all new hire employees have access to internal software systems relevant to their position
• Coordinate with to facilitate new hire training for first day employees and ensure training is recorded and retained
• Serve as the primary information provider for the People Team, fielding basic questions about benefits and pay
• Deliver the company training programs to all new hires on how to use the time clock, ensure managers are trained to perform timekeeping in Paylocity, and collect attendance records for department managers
• Additional duties as needed

Requirements

• 3-5 years of office administration experience Required
• Associate or Bachelor degree in business administration or related field
• A 'get it done' attitude and approach to the job - doing what it takes to move the company forward
• Technical skills to use HR systems and detail orientation to make sure our information is accurate
• Strong written and verbal communication skills
• Proficiency in spreadsheet software programs such as Excel or Google Sheets
• Track record of integrity, discretion and ethical behavior in all work situations, with a strong understanding and respect for keeping confidences with matters relating to people
• Comfortable working with remote employees
• Proven organizational skills
• Occasional travel may be required

Benefits

• Competitive salary & equity compensation for full-time roles
• Unlimited PTO, company holidays, and quarterly mental health days
• Comprehensive health benefits including medical, dental & vision, and parental leave
• Employee Stock Purchase Program (ESPP)
• 401k benefits with employer matching contribution
• Offsite team retreats