Office Manager, Surgery

One Brooklyn Health • New York, NY

1d

About The Position

To facilitate the efficient operation of the department by performing a variety of secretarial and clerical duties.

Requirements

• High school diploma or equivalency.
• Two or more years of general office experience.
• Ability to read and communicate effectively in English.
• Excellent verbal/written/communication skills.
• Computer knowledge and word processing skills
• Ability to type 55-60 wpm.
• Proficient in Excel; Power Point; Outlook; Window and other related software

Responsibilities

• Organizes office operations and procedures, such as clerical, bookkeeping, preparation of payroll correspondence, filing, requisition of supplies and other clerical services.
• Assisting the Surgeons, Residents, PA and Medical Students with on-boarding, credentials, meetings, call schedules, evaluations. CME and other necessary documentation,
• Formulates procedures for systematic retention, protection, retrieval, transfer, and disposal of records.
• Acts as receptionist for visitors to the office.
• Answers phone and keep records of all calls, ensuring that surgical consultations and requests for assistance in the OR are tended to. Provides general information about services of the department.
• Arrange patients’ appointments, pre-authorizations and transportation to and from the hospital.
• Records and tracks department information and data on the computer and organizes department files.
• Prepare reports for the Department Head as requested.
• Orders office and surgical supplies and materials and equipment as needed.
• Assists Department Head with routine and complex schedule.
• Develops and implements orientation and in-service programs for department employees.
• Maintains personnel records.
• Verifies and approves payroll ensuring accuracy and follows up on payroll issues.
• Handles all outgoing and interoffice mail for the department, as well as electronic mail for the department head.
• Participate in the development of new programs. Implements and evaluates new and existing programs.
• Helps develop and implement department policies and procedures.
• Types protocols and committee minutes and prepare presentations and statistical data for conferences and committee meetings.
• Coordinates and integrates interdepartmental services incorporates the departments services into the institutions management plan.
• Ensures that channels of communication within the departments, other departments, services, vendors and agencies are maintained as appropriate.
• Maintains compliance with reviewing regulatory agencies i.e.: hospital, local state, federal agencies and fellowship reviewing agencies.
• Administers the activities and documentation of the divisions’ CQI program in conjunction with Medical Staff.
• Make recommendations for and participate in the selection of equipment, maintenance contracts and services not provided by the department.
• Prepares and monitors departmental operating budgets. Submits a monthly explanation of budget variances.
• Ensures staff is in compliance with updated credentials, certifications and medical records and employee health requirements.
• Coordinates efforts to reduce costs while maintaining and improving the quality and provision of services.
• Prepares, types and submits as requested, various reports. These include, but are not limited to productivity, departmental activities, budgetary and QA reports.
• Works on special projects as requested.
• Prepares and submits applications and documentation for Continuing Medical Education activity credits on a monthly basis.
• Attends continuing education conferences/seminars/personal study to enhance professional skills and to keep abreast of new products, procedures and equipment.
• Performs other related duties as required.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED