Office Manager/Sales Support Specialist

Vee Healthtek-posted 1 day ago
$29 - $41/Yr
Full-time • Mid Level
Hybrid • Plano, TX
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The Office Manager is responsible for overseeing the daily operations of the office, ensuring an efficient, organized, and productive work environment. This role supports the sales leadership team, manages administrative functions, and serves as the primary point of contact for office-related needs. The ideal candidate is proactive, detail-oriented, and skilled at multi-tasking.

  • Oversee day-to-day office operations, including supplies, equipment, and facility needs.
  • Manage the calendar for visitors/employees/clients and deliveries.
  • Handle the mail and scanning of all documents to appropriate departments
  • Serve as the go-to person for office logistics, ensuring a positive and efficient environment.
  • Coordinate meetings, events, travel arrangements, and any in-office catering requests.
  • Assist leadership with special projects and organizational initiatives.
  • Provide administrative support and serve as back-up to Executive Assistant.
  • Other duties as requested including managing mobile-hot spots, phone systems, and employee listings.
  • Provide administrative support to the sales leadership team including calendar management, meeting coordination, travel arrangements and expense reporting.
  • Serve as the primary point of contact between the sales leadership team and internal/external stakeholders.
  • Prepare reports, presentations and correspondence on behalf of sales leadership as requested.
  • Manage confidential information with discretion and professionalism.
  • Bachelor’s degree in Business Administration, Management, or related field preferred; equivalent experience considered.
  • 3-5 years of proven experience as an Office Manager, Administrative Manager, or similar role.
  • Strong organizational and multitasking skills.
  • Excellent written and verbal communication abilities.
  • Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint) and other office management tools.
  • Ability to maintain confidentiality and exercise sound judgment.
  • Abilities to sit or stand for extended periods
  • Occasionally lift up to 25 lbs. (ex: office supplies or packages)
  • Leadership and people management
  • Problem-solving and decision-making
  • Budget management
  • Strong attention to detail
  • Interpersonal and customer service skills
  • This position is eligible for full health insurance including medical/dental/vision, PTO, and a 401k match!
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