Office Manager/Receptionist

Adams Group Inc.•Sacramento, CA

5d•$30 - $35•Onsite

About The Position

The Office Manager/ Receptionist serves as the welcoming face of Adams Group while providing essential administrative support to the Chief People Officer and broader HR team. This dual-role position combines front-office hospitality with behind-the-scenes organizational management, requiring someone who thrives in a dynamic environment and takes pride in creating exceptional experiences for employees, visitors, and partners.

Requirements

High school diploma or equivalent; Associate degree preferred
3+ years of experience in receptionist, office management, or administrative support roles
Exceptional interpersonal skills with ability to interact professionally with all organizational levels
Strong organizational abilities with keen attention to detail and follow-through
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
Excellent written and verbal communication skills
Ability to handle multiple priorities simultaneously in a fast-paced environment
Professional discretion and ability to maintain confidentiality
Problem-solving mindset with resourcefulness and initiative

Nice To Haves

Experience supporting HR or executive leadership teams
Event planning or coordination experience

Responsibilities

Greet all visitors, vendors, and guests with warmth and professionalism, embodying Adams Group's values from first impression
Manage front desk operations including answering multi-line phone system, directing calls, and taking accurate messages
Coordinate visitor logistics including scheduling conference rooms, arranging catering, preparing visitor badges, and ensuring seamless check-in/check-out processes
Maintain reception area appearance and ambiance, ensuring it reflects Adams Group's commitment to quality
Monitor and manage incoming/outgoing mail, packages, and courier services
Serve as primary point of contact for facility-related questions and building access
Oversee office supply inventory, vendor relationships, and purchasing within established budget
Coordinate maintenance requests and liaise with landlord, building management, and service providers
Manage conference room calendars, technology setup, and catering arrangements for meetings
Support facility projects as needed (e.g., space planning, office moves, renovation coordination)
Maintain kitchen and common areas, ensuring cleanliness and adequate supplies
Coordinate company events, celebrations, and recognition activities aligned with Adams Group values
Manage relationships with operational support partners (cleaning services, office equipment vendors, etc.)
Assist with candidate experience during recruitment, including interview scheduling, greeting candidates, and coordinating logistics
Prepare materials for new hire orientations and employee events
Maintain confidentiality regarding sensitive HR matters and employee information
Support HR team with document preparation, filing, and general administrative tasks
Coordinate employee recognition programs and values-based acknowledgments
Assist with employee engagement initiatives and communications