Office Manager/ Receptionist

CCAR • Charleston, IL

83d • $18

About The Position

The Office Manager/Receptionist greets incoming guests, staff, and program participants at our administration building location. In addition, they provide office management for our Client & Family Support Program. This includes tracking/entering medical appointments, filing documents (electronic and paper), forwarding faxes, updating participant data, and preparing relevant forms. They will be responsible for other miscellaneous tasks around the building, such as scheduling room availability, forwarding calls, coordinating mail and other deliveries, providing information to guests, preparing name tags, and creating greeting cards.

Requirements

• Proven ability to multitask in a fast-paced environment.
• Proficient with Microsoft Office software, including Word and Excel.
• Ability to independently problem-solve and provide assistance to guests and staff.
• Experience in an office setting using a multi-line telephone, postage machine, scanner, lamination machine, and copier is preferred.
• Organizational skills including filing and entering data are a must.
• Ability to correspond in a professional manner via email and other written forms of communication.
• Basic understanding of mathematical concepts, such as counting change and calculating decimal numbers.
• Ability to complete 120 hours of paid direct support staff training.
• A high school diploma or GED is required.
• Must possess a valid driver's license.
• Must successfully pass a criminal and DCFS background check.
• Must be committed to furthering our mission to enhance the lives of individuals with disabilities.

Responsibilities

• Greet incoming guests, staff, and program participants.
• Provide office management for the Client & Family Support Program.
• Track and enter medical appointments.
• File documents (electronic and paper).
• Forward faxes and update participant data.
• Prepare relevant forms.
• Schedule room availability.
• Forward calls and coordinate mail and other deliveries.
• Provide information to guests.
• Prepare name tags and create greeting cards.

Benefits

• Paid Holidays
• Paid Leave Time
• Health (including Teledoc) and Disability Insurance
• Profit-Sharing
• Life Insurance
• Optional Dental/Vision Insurance
• Referral Bonuses (up to $400 per successful direct support staff referral)
• 403(b) Investment Option
• Direct Deposit
• Employment Assistance Program

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 51-100 employees