Office Manager | Part-Time

Statcare Urgent &Walk-In • Mineola, NY

169d • $20 - $25

About The Position

As an Office Assistant, you will provide vital administrative support to ensure the smooth and efficient operation of our clinic’s day-to-day processes. From handling mail and document management to supporting onboarding logistics and processing sensitive requests, your attention to detail and organizational skills will help enhance overall workflow and support multiple teams across the organization.

Requirements

• Associate's or Bachelor's degree preferred.
• 1–2 years of experience in administrative or office support roles; healthcare industry experience preferred.
• Proficiency in Microsoft Office Suite and Google Workspace.
• Familiarity with electronic medical records (e.g., eClinicalWorks) is an advantage.
• Strong organizational skills with the ability to handle high-volume documentation.
• Knowledge of HIPAA regulations and medical terminology is a plus.
• Excellent written and verbal communication skills; bilingual in Spanish and English is preferred, but not required.

Responsibilities

• Sort, scan, and distribute incoming and outgoing mail, including managing certified and banned letters.
• Upload return statements and accurately maintain tracking systems and files.
• Process and scan returned certified mail for record-keeping and appropriate departmental follow-up.
• Deposit checks in coordination with the finance team and maintain proper records.
• Assemble and distribute welcome kits for new hires to support onboarding.
• Log and manage medical record requests in a high-volume spreadsheet, averaging between 500–900 entries, with dozens of additional requests received daily via email and mail.
• Handle Medicaid enrollment forms, ensuring accurate processing and timely submission.
• Provide general office support across departments to maintain workflow efficiency and ensure critical administrative needs are met.

Benefits

• Medical, Dental, Vision, Basic Life, and Short-Term Disability Insurance options for you and your dependents
• Paid Family and Disability Leave
• FMLA
• 401K Retirement Plan
• Paid Time Off (PTO)
• Free care for you and discounted care for your family at all Nao Medical locations
• Nurturing a passion for promoting a healthier community and opportunities for leadership and career growth

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 51-100 employees