Office Manager Non Exempt

Richland County, SC-posted 2 months ago
Full-time
Richland, SC
Executive, Legislative, and Other General Government Support
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The purpose of the class is to coordinate, supervise and perform all general administrative activities for the Department, ensuring effective and efficient office operations; to provide instruction and leadership of lower-level support staff, and to perform related work as required. Develops work methods that are general in nature and for which there are precedents, examples, reasonableness or a combination of factors. The class works within broad policy and organizational guidelines and does independent planning and implementation, reporting progress of major activities through periodic conferences and meetings.

  • Coordinates, supervises and supports the administrative functions of the Department, including general office services, customer service, accounting and budget preparation and control.
  • Supervises subordinate clerical staff as assigned; supervisory duties include scheduling, instructing, planning and assigning work, reviewing work, maintaining standards, coordinating activities, allocating personnel, acting on employee problems, and recommending employee discipline as appropriate.
  • Monitors the department's annual budgets and grant program budgets; processes accounts payable and receivable; prepares billing invoices; prepares bank deposits; reconciles accounts, and prepares related financial records and reports.
  • Monitors the department's service programs; plans and implements regular reporting, collection of data, preparation of documents; prepares related reports.
  • Organizes work tasks, determines methods of gathering information, and directs routine data collection and research activities.
  • Supervises financial activities for the division, including assisting with collecting, recording, and balancing fees and other payments, preparing invoices, ensuring security of funds, issues refunds, and recording financial transactions for the division.
  • Evaluates office operations and makes recommendations for changes in policies and procedures as appropriate to enhance office effectiveness and efficiency.
  • Assists co-workers and managers with various administrative and clerical duties as necessary.
  • Provides general administrative and secretarial support to senior staff, performing such duties as scheduling and coordinating meetings and appointments; compiling data for reports and studies; composing and/or preparing routine and confidential reports and correspondence; making travel and accommodations arrangements, etc.
  • Assists in coordinating division / department activities with those of other divisions, departments, agencies, and other professionals as appropriate.
  • May assist in maintaining accurate, up-to-date and confidential department personnel records.
  • Performs other complex clerical work as required, including but not limited to compiling data for reports, copying and filing documents, entering and retrieving computer data, processing daily mail, disseminating memos / information to department staff, ordering office supplies and maintaining inventory records.
  • Receives and responds to employee / public inquiries, concerns and complaints and requests for assistance in areas of responsibility.
  • Bachelor's degree in an appropriate discipline or Equivalent relevant professional experience.
  • Minimum of four years of related work experience in the assigned role.
  • Must possess or be able to obtain Notary Public certification.
  • Must possess a valid state driver's license.
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