OFFICE MANAGER (MAINTENANCE)

Yokogawa•Newnan, GA

35d

About The Position

The Office Manager serves as the central hub for administrative and operational support within the manufacturing environment, ensuring seamless coordination across maintenance, facilities, and production teams. Reporting to the Maintenance Manager, this role oversees purchasing activities, manages vendor relationships, reconciles invoices and corporate expenses, and ensures compliance with training, safety, and documentation requirements. The Office Manager also plays a key role in project coordination-supporting initiatives such as building renovations-and assists with event planning, travel logistics, and problem resolution to keep business operations running efficiently. Success in this role requires strong organizational and communication skills, sound judgment, and the ability to anticipate needs in a dynamic, fast-paced setting.

Requirements

Must have excellent verbal and written communication and interpersonal skills.
Strong organizational skills and attention to detail.
Excellent computer skills
Highly flexible, resourceful, responsive and proactive individual with the ability to work in a fast-paced environment while adapting to changing deadlines and priorities.
Possess an energetic, outgoing, and friendly demeanor.
Strong problem identification and objections resolution skills.
Self-motivated, with a passion for continuous learning and improvement.

Nice To Haves

College degree is preferred
5-10 years of experience in Office management or similar role within a manufacturing environment preferred.

Responsibilities

Maintain strict confidentiality and exercise sound judgment in handling sensitive business information.
Oversee purchasing activities for maintenance and manufacturing teams, including vendor coordination and order tracking.
Reconcile corporate AMEX transactions and process invoices accurately and on time.
Monitor and manage work orders in the Track-It system for maintenance and facilities teams.
Provide project coordination and administrative support for building renovation and capital improvement projects.
Assist management with logistics, scheduling, and issue resolution.
Arrange travel for Manufacturing and Engineering teams.
Maintain and update MSDS sheets, training records, certifications, and inspection reports for maintenance operations.
Plan and coordinate company events, meetings, and team-building activities.
Perform other related duties as assigned to support departmental and business needs.