Office Manager - Logistics & Accounting

ALLIED ALLOYS LP•Houston, TX

50d•$38,500

About The Position

The Office Manager will oversee import/export logistics and manage accounting functions in QuickBooks Online, including payroll, employer taxes, and year-end reconciliation. This role requires strong organizational skills and the ability to handle multiple responsibilities in a fast-paced environment.

Requirements

3+ years of experience in office management, accounting, or logistics.
Proficiency in QuickBooks Online; ACE knowledge preferred.
Understanding of import/export documentation and compliance.
Strong attention to detail and ability to meet deadlines.
Excellent communication and organizational skills.

Responsibilities

Coordinate import and export shipments, including booking, tracking, and delivery scheduling.
Prepare and manage shipping and customs documentation (commercial invoices, packing lists, bills of lading).
Work with freight forwarders and customs brokers to ensure compliance and timely clearance.
Maintain accurate records of landed costs and allocate to inventory.
Ensure compliance with Incoterms and U.S. Customs regulations; ACE knowledge preferred.
Manage QuickBooks Online for A/R, A/P, bank reconciliations, and general ledger entries.
Process monthly payroll and maintain employee records.
File and remit employer payroll taxes and prepare quarterly/annual reports (941, 940, W-2, 1099).
Assist with month-end and year-end close, including reconciliations and audit support.