Office Manager I

Universal Engineering Sciences•Lehigh Acres, FL

34d•Onsite

About The Position

At UES, we're a team of more than 4,000 engineers, scientists, geologists, inspectors, technicians, and drillers united by a shared purpose-to make a meaningful impact in the communities we serve. As a national leader in geotechnical engineering, environmental consulting, and materials testing and inspection, we collaborate on transformative projects across transportation, energy, water, healthcare, and more. Learn more about the benefits of joining Team UES and our core values at careers.teamues.com. Position Overview The Office Manager I provides foundational administrative and operational support for a branch office within our engineering and environmental services network. This entry-level leadership role focuses on daily administrative tasks, basic reporting, employee recordkeeping, and supporting branch efficiency while learning company processes and systems.

Requirements

High school diploma with 3-5 years of administrative experience (or equivalent).
Adobe/ERP system proficiency.
Proficiency with Microsoft Office and basic collaboration tools.
Strong attention to detail and communication skills.
Ability to maintain confidentiality and multitask in a dynamic environment

Nice To Haves

Familiarity with administrative practices in professional services preferred.
Previous A/E/C industry experience preferred.

Responsibilities

Maintain office productivity, supply ordering, equipment maintenance, event planning, and policy compliance.
Prepares invoices, proposals, and reports, and supports collection processes, as needed.
Tracks and verifies gasoline card expenditures and credit card expenses for branch personnel.
Supports employee selection and onboarding; Ensures proper completion of new hire paperwork.
Collects, records, and forwards personnel records, transactions, and documentation to HR and/or Payroll.
Supports benefit plan enrollment at the site level.
Responds and/or investigates employee inquiries regarding policies, procedures, and programs.
Handle incoming and outgoing correspondence, including emails, letters, and packages.
Create regular reports, correspondence, and presentations.
Greet visitors, answer and direct phone calls, and provide general information.
Communicate with internal and external partners and vendors, as needed.
Other duties may be assigned.