Office Manager/Executive Assistant

Eight Sleep • New York, NY

269d

About The Position

Eight Sleep is the world's first sleep fitness company. Our mission is to fuel human potential through optimal sleep. We use innovative technology, detailed design, and proven science and data to personalize and improve each night for everybody—changing the way people sleep forever and for the better. With our flagship product, the Pod, we are addressing critical sleep issues such as temperature regulation, bed elevation, snoring reduction, and the wake-up experience. Hundreds of thousands of customers around the world sleep better every night thanks to the Pod. But we're just getting started. We're committed to developing more groundbreaking products to tackle additional sleep problems, changing the role sleep plays in our lives forever. We're excited about the journey ahead and the impact we can make as we continue to innovate and expand our offerings to fulfill our mission. We are backed by leading Silicon Valley investors like YC Combinator, Founders Fund, Valor, and Khosla Ventures, and we have been recognized as one of Fast Company's Most Innovative Companies in 2018, 2022, and 2023. The Pod was also recognized two years in a row by TIME's “Best Inventions of the Year.” We currently sell the Pod in the United States, Canada, the United Kingdom, Europe, and Australia.

Requirements

• 2-3+ years of experience as an Executive Assistant, Office Manager, or similar role, preferably in a fast-paced startup or high-growth environment.
• Experience with executive calendaring and support in a remote environment.
• Strong organizational and multitasking skills with exceptional attention to detail.
• Proactive problem solver who can handle multiple projects and deadlines with little supervision.
• Excellent written and verbal communication skills.
• Ability to manage sensitive and confidential information with discretion.
• Comfort with technology and proficiency in productivity tools (Google Suite, Microsoft Office, Slack, etc.).
• Strong interpersonal skills, with a professional, positive, and approachable attitude.
• Ability to work well under pressure, think on your feet, and adapt quickly to changing priorities.
• Experience with basic budget management and office supply ordering is a plus.
• A passion for startup culture and a collaborative mindset.
• NY based with the ability and enthusiasm to work in office Monday-Friday.

Responsibilities

• Ensure the office space is well-maintained, organized, and conducive to a productive work environment.
• Coordinate with vendors for services such as cleaning, maintenance, and office supplies.
• Manage office and kitchen supplies, equipment, and inventory. Place orders as needed to ensure adequate stock levels.
• Provide administrative support to the Co-Founder, VP Brand & Marketing. Coordinate meetings, appointments, and conference room bookings.
• Track office-related expenses, process invoices, and reconcile accounts. Prepare reports as needed.
• Organize company events, meetings, workshops, and celebrations. Coordinate logistics, catering, and materials.
• Assist with onboarding new employees, including workspace setup, IT support coordination.
• Manage visitors and direct inquiries to the appropriate departments or individuals. Handle incoming packages, mail, and shipments.
• Take on special projects as needed to support company growth and strategic initiatives. Help with organizing company-wide initiatives or processes related to operations, HR, or culture.
• Provide general administrative assistance across teams as required.

Benefits

• Full access to health, vision, and dental insurance for you and your dependents.
• Supplemental life insurance.
• Flexible PTO.
• Commuter benefits to ease your daily commute.
• Paid parental leave.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Professional, Scientific, and Technical Services