Office Manager/Executive Assistant

Evans Construction-posted 8 months ago
Full-time • Entry Level
Draper, UT
Merchant Wholesalers, Durable Goods
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Staker Parson Companies, a CRH company, is a member of the CRH West Division; Our purpose, commitment to the future, and formula for growth is to champion the safety, empowerment, and development of our employees. We strive to be the preferred source of quality sand, rock, landscape products, ready-mixed concrete, asphalt, paving and construction services. We succeed as a team by embracing integrity, mutual respect, innovation, service, sustainability, and financial strength. The position involves providing administrative support to the Region President and the leadership team while managing the day-to-day operations of the Draper, UT office. This role requires conducting tasks effectively, confidentially, and efficiently, with a strong emphasis on customer service. The ideal candidate must thrive in a fast-paced and dynamic environment, demonstrating adaptability and proactive problem-solving skills.

  • Coordinate schedules, appointments, travel, calendar, and contacts
  • Arrange meetings logistics (catering, agendas, facilities)
  • Create PowerPoint presentations
  • Inform and follow up with President and leadership team efficiently
  • Manage Region President's time requests promptly
  • Prepare expense reports
  • Provide office management support including visitor management, maintaining meeting/break rooms, and answering main office line
  • Track and drive completion of key deliverables
  • Collaborate with other assistants within CRH/Americas Materials organization
  • Manage executive's workflow and priorities, keeping them focused on essential projects
  • Create and distribute intercompany correspondence
  • Develop, refine, and distribute presentations/materials for meetings; take meeting minutes
  • Foster a warm, collaborative atmosphere; discourage gossip
  • Ensure office productivity through best practices
  • Arrange necessary maintenance and repairs for office and grounds
  • Manage filing and storage systems
  • Respond to inquiries and requests from customers and employees
  • Process office-related invoices promptly to minimize expenses
  • Proficiently use office software including Outlook and spreadsheets
  • Prepare conference rooms for meetings
  • Maintain office supply inventories
  • Supervise office receptionist, ensuring coverage during regular hours
  • Assist with incoming calls and customer service issues
  • Arrange for maintenance/repair of office equipment and safety devices
  • Manage alarm system and access key cards
  • Coordinate office functions (customer open house, employee events)
  • Oversee office mail processes
  • Perform additional duties as assigned
  • Excellent verbal/written communication skills
  • Ability to handle confidential information
  • Close attention to detail
  • Proficiency in Microsoft Office Suite; Viewpoint experience is a plus
  • Strengths in customer focus, problem solving, interpersonal skills, time management, planning, organizing, adaptability, composure, and achieving results
  • Independent and team work capabilities
  • Minimal travel required
  • Managing multiple priorities
  • Experience with Concur travel and expense systems
  • Competence in reading, writing detailed correspondence, and giving instructions
  • Effective presentation in small groups
  • Basic math skills
  • Following verbal and written instructions
  • Basic office practices and protocol knowledge
  • Mandatory excellent customer service skills
  • Typing and keyboard use proficiency
  • Database software knowledge
  • Bachelor's degree preferred
  • Experience managing an office or supporting executives in a large public company
  • Familiarity with project management and event planning
  • Proven track record of improving office efficiency
  • Highly competitive base pay
  • Comprehensive medical, dental and disability benefits programs
  • Group retirement savings program
  • Health and wellness programs
  • An inclusive culture that values opportunity for growth, development, and internal promotion
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