Office Manager & Executive Assistant

Prosek Partners • Boston, MA

92d

About The Position

Prosek Partners seeks a bright, energetic Office Manager & Executive Assistant to support the day-to-day of our Boston office and a few Prosek executives. This person will work alongside our operations team and must be a polished and enthusiastic team player with a professional 'can do, no task too small' attitude.

Requirements

• 5 days in office
• Bachelor's degree from an accredited university
• 1-2 years of experience in an administrative capacity
• Proficient in Microsoft Outlook, Word, PowerPoint and Excel
• Excellent written and verbal communication skills
• Extremely organized and detail-oriented
• Self-starter, able to take initiative
• Must be resourceful and a strong problem-solver
• Works well in a collaborative environment

Responsibilities

• Serve as the first point of contact, welcoming all clients and guests and ensuring their needs are met
• Help maintain spaces (i.e. kitchen, conference areas)
• Track inventory and order supplies as needed
• Establish processes and maintain current ones in the office
• Develop relationships with building personnel and communicate changes internally
• Arrange meetings, meals and phone calls both internally and externally utilizing Outlook, Zoom and iPhone calendar systems
• Construct agendas and calendar details, highlighting key events and requested meetings
• Work directly with internal team members, account teams and clients as the point person in coordinating meetings
• Work with building manager and facilities coordinator to set up and break down conference rooms
• Drive and coordinate internal, culture-building office functions (company off-sites, happy hours, ad hoc culture events)
• Serve as the Executive Assistant for 2-3 Executives at Prosek
• Arrange internal and external meetings upon request
• Arrange business travel as needed
• Support them with expenses and time entry as needed
• Serve as back up to other EAs during outages

Benefits

• medical coverage
• dental coverage
• vision coverage
• 401(k) matching
• new business commission
• paid time off

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Bachelor's degree
• Number of Employees: 251-500 employees