Office Manager/Executive Assistant

ICE Consulting • Milpitas, CA

176d

About The Position

ICE Consulting is a leading Managed IT Services provider dedicated to delivering excellence in IT solutions for small to medium-sized enterprises. Established in 1997, we pride ourselves on our dynamic work environment where collaboration, innovation, and growth thrive. We are currently seeking an Office Manager/Executive Assistant who is passionate about supporting our team and enhancing operational efficiency. As the Office Manager/Executive Assistant, you will play a crucial role in ensuring the smooth operation of our office while providing high-level support to our executive team. You will be responsible for managing administrative tasks, coordinating meetings, and maintaining office supplies, all while creating a welcoming environment for staff and visitors alike.

Requirements

• Minimum 5 years of experience in an administrative role, preferably in a tech or consulting environment.
• Experience working in a Managed Service Provider (MSP) setting is a plus.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software.
• Exceptional organizational skills with a strong attention to detail and the ability to manage multiple priorities.
• Excellent verbal and written communication skills.
• Ability to maintain professionalism and a positive attitude in a team-oriented environment.

Responsibilities

• Manage day-to-day office operations, including reception duties, phone management, and visitor interaction.
• Field and manage incoming calls, emails, and correspondence efficiently.
• Organize meetings and events, including logistics, agenda preparation, and materials for participants.
• Assist with onboarding new employees and providing support to existing staff as needed.
• Coordinate procurement of office supplies and IT equipment, ensuring cost-effective purchasing.
• Maintain organized electronic and physical records, overseeing filing systems and documentation retention.
• Support executives with calendar management, travel arrangements, and expense reporting.
• Oversee office maintenance and liaise with vendors for facility management.

Benefits

• 401(k) with company match
• Company Paid Holidays
• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave (Maternity, Paternity)
• Training & Development
• Work From Home
• Free Food & Snacks
• Wellness Resources

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 51-100 employees