Office Manager/Dispatcher - Safety and Security

Jefferson State Community College • Birmingham, AL

387d • $39,759 - $57,251

About The Position

The Office Manager/Dispatcher at Jefferson State Community College plays a crucial role in supporting the Campus Police Department by managing various administrative functions. This position involves coordinating office activities, providing clerical support, and ensuring effective communication within the department. The role requires strong organizational skills and the ability to handle multiple tasks efficiently while maintaining a professional demeanor.

Requirements

• Associate degree required.
• Minimum of three years of related full-time work experience required.
• Strong interpersonal, communication, and managerial skills.
• Solid knowledge of all office procedures.
• Ability to maintain confidentiality of records, correspondence, and reports.
• Knowledge of a variety of computer software including Word, Excel, Access, and PowerPoint.
• Ability to react and respond appropriately in emergency situations.
• Ability to effectively and tactfully communicate both verbally and through written communication.
• Ability to maintain rapport with internal and external stakeholders and conduct themselves with a high level of professionalism.
• Ability to hear radio and monitor calls and warnings, even in loud, hectic, and busy situations.
• Ability to work with minimal supervision.
• Knowledge of the college's mission, purpose, and goals, and office manager's role in achieving them.

Responsibilities

• Provide secretarial/clerical support to the department, including filing, records retention, duplication, typing, word processing, and faxing.
• Serve as receptionist for the Campus Police and Visitors Information Center.
• Monitor police radio, weather radio, robbery alarms, and emergency phone and dispatch information appropriately.
• Compile and maintain information for use in various reports.
• Process information from traffic violations to computer on 'holds' screen for collection at Cashier's office.
• Order and maintain office supplies, equipment, brochures, and decals.
• Assist in preparing annual budget.
• Distribute parking decals to faculty, staff, and students.
• Keep foyer stocked with applications, schedules, and catalogs.
• Supervise and schedule work-study students.
• Maintain file of daily events and extra activities on campus.
• Perform other related duties as required.

Benefits

• 401(a) Retirement plan
• Sick Leave
• Annual Leave
• Personal Leave
• Professional Leave
• Holidays
• Health Insurance

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level
• Industry: Educational Services
• Education Level: Associate degree