Office Manager/Controller

Paul Davis Restoration•Newark, NJ

5h•$50,000 - $70,000

About The Position

The Office Manager / Controller is the financial and operational backbone of Paul Davis Restoration of East Essex County. This role owns job costing accuracy, accounting integrity, payroll processing, subcontractor compliance, and office oversight. This position requires a high level of accountability, exceptional attention to detail, and strong organizational skills. You will work directly with General Manager and play a pivotal role in ensuring profitability, operational efficiency, and brand excellence.

Requirements

Strong understanding of accounting fundamentals (debits and credits required)
Proficient in QuickBooks (RMS preferred)
Highly organized with strong attention to detail
Able to perform in fast-paced, high-pressure environments
Strong professional communication skills
Self-starter with leadership mentality

Responsibilities

Manage all phases of job costing in RMS and QuickBooks
Ensure accurate WIP reporting, AR/AP management, and margin tracking
Maintain all accounting and financial records in coordination with CPA
Process payroll and manage timesheet entry
Monitor job profitability and identify discrepancies
Manage daily office operations when the General Manager is unavailable
Maintain subcontractor compliance (COIs, Workers Comp, Safety Certificates)
Improve systems, processes, and workflow efficiency
Support insurance billing documentation and carrier requirements
Build professional rapport with carriers, adjusters, vendors, subcontractors, and customers
Communicate with empathy and urgency during stressful client situations
Represent the Paul Davis brand with professionalism and integrity