Office Manager/Bookkeeper

Pokrajac Corporation • Reno, NV

393d • $65,000 - $100,000

About The Position

The Office Manager/Bookkeeper at Pokrajac Corporation is responsible for overseeing all clerical personnel and managing bookkeeping functions under GAAP. This role involves direct collaboration with project managers to ensure financial operations align with field activities, as well as preparing financial reports for owners and CPAs. The position requires strong organizational skills, leadership, and effective communication to maintain office operations and compliance with various regulations.

Requirements

• 5 years experience in accounting principles.
• Highly organized and accurate.
• Leadership skills.
• Cooperative team player.
• Excellent communication skills (both oral and written).
• Quick learner and problem solver.
• Pleasant and appropriate behavior and attire.
• Knowledgeable in GAAP, QuickBooks Desktop, and Microsoft 365 products.
• Familiarity with construction operating software (e.g., HCSS, Procore, Sage).
• Proficient in Adobe Acrobat and/or Bluebeam.
• Understanding of general construction forms and operations.
• Knowledge of DMV/Motor Carrier/DOT requirements and regulations.
• Familiarity with OSHA regulations and requirements.

Nice To Haves

• Bilingual in Spanish.
• Certified Notary Public.

Responsibilities

• Organizing, managing, and directing all clerical personnel.
• Bookkeeping under GAAP: AP, AR, Payroll, Adjustments, Reconciliations, Taxes, Forecasts, etc.
• Working directly with Project Manager(s) to synchronize bookkeeping and field operations.
• Preparing weekly, monthly, and annual financial reports for owners/CPA.
• Holding management and office meetings to ensure task completion and adherence to important dates.
• Managing communication including letter writing, answering phones/emails, and greeting customers, employees, and vendors.
• Maintaining vehicle and equipment files including titles, registrations, insurances, and permits.
• Ensuring compliance with all DOT requirements.
• Maintaining calendars and task lists.
• Reviewing accurate field input into construction software.
• Updating construction software with employee and equipment information.
• Processing new hire onboarding and maintaining compliance with labor regulations.
• Processing and maintaining all vendor and customer documents, insurances, and releases.
• Maintaining office supplies and equipment.
• Processing applications/forms and running errands.
• Maintaining an organized filing system, both physical and electronic.
• Enforcing and complying with company policies and procedures.

Benefits

• Health insurance
• Dental insurance
• 401(k)
• Paid time off
• Vision insurance
• 401(k) matching
• Retirement plan

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Professional, Scientific, and Technical Services
• Education Level: Associate degree