Office Manager (Billing) - Waste Pro - Pompano Beach, FL
About The Position
At Waste Pro USA, we don’t just talk about “The Distinguishable Difference”— we hire people who create it. We are seeking a hands-on Office Manager who thrives in a fast-paced environment and can confidently lead administrative, customer service, and accounting operations. If you take ownership, build strong teams, and keep operations running smoothly, this is your opportunity to step into a key leadership role. What You’ll Do - as the Office Manager, you will oversee the daily operations of the office and lead multiple departments to ensure efficiency, accuracy, and exceptional customer service.
Requirements
- 2–4+ years of experience in office management, accounting, or operations leadership Strong background in billing, AR/AP
- Highly organized with strong attention to detail
- Excellent communication skills, with the ability to work with all personality types
- Proficient in Microsoft Office (Excel, Word) and Microsoft Outlook, with strong overall technology skills
- Comfortable in a fast-paced, high-volume environment
- Proven ability to lead teams and improve performance
- Prior office management experience is required.
- Accounting experience is required
- Ability to maintain relationships with our customers, vendors, and co-workers while effectively communicating and resolving issues
- Ability to work in an organized manner
- Strong computer skills with the ability to learn new computer programs
- Ability to Maintain a professional atmosphere while working with Management,Corporate, and Local Staff
- Required to use motor coordination with finger dexterity (such as keyboarding,machine operation, driving, etc.)- most of the work day;
Nice To Haves
- AA or AS Degree preferred
Responsibilities
- Lead and manage the division’s billing, accounts payable, customer service.
- Ensure accurate and timely billing, journal entries, and financial reporting
- Oversee accounts receivable and collections, driving improvements in cash flow and days sales outstanding (DSO)
- Manage customer service team performance, including scheduling, training, and coaching
- Review and approve payables processing and coding
- Prepare monthly revenue projections and support leadership reporting
- Ensure accurate deposits and financial controls, including proper segregation of duties
- Reconcile disposal invoices with internal systems (Tower/dispatch)
- Complete franchise, monthly, and quarterly reporting requirements
- Partner with Sales on contract tracking and business reporting
- Assist leadership with operational and financial analysis reporting
Benefits
- Free Group Term Life Insurance
- BCBS Medical Insurance
- Dental, Vision, and Supplemental Insurance options
- 401(k) with excellent company match
- Vacation, Holiday, and Sick Time
- Year-End Bonus
- Competitive salary with growth opportunities
- Stable, essential industry with long-term career potential
- High visibility with leadership and operational impact
- Team-oriented culture focused on accountability and results
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What This Job Offers
Job Type
Full-time
Career Level
Manager
Education Level
Associate degree
Number of Employees
501-1,000 employees
