Office Manager, Arts & Sciences

Westminster University•Salt Lake City, UT

1d•Onsite

About The Position

The A&S Office Manager supports the daily operations of the College of Arts & Sciences main office. Reporting to the College of A&S Assistant Dean, this position coordinates administrative processes, manages office workflow, and provides operational, financial, and event support for the College of A&S programs, faculty initiatives, and student employees while serving as a liaison with university offices to ensure efficient administration of the College’s activities.

Requirements

Bachelor’s Degree and two years related experience
Excellent written and verbal communication skills
Strong customer service orientation both internally and externally
Proficiency in Microsoft Office Suite, specifically word processing, spreadsheets, presentation and database software, internet applications and social media
Excellent administrative skills, including an ability to collaborate with campus community and programs
Strong organizational skills, able to work independently, multi-task, and manage project timelines
Attention to detail and problem-solving skills
Experience with diverse populations and a global orientation
Positive professional demeanor that instills confidence, trust and respect

Nice To Haves

Three years of progressively responsible administrative experience in school, district, and/or education and training settings

Responsibilities

Provides coverage and administrative support in the A&S Main Office (e.g. calendar management, meeting scheduling, office moves, building maintenance knowledge and requests)
Support faculty searches (manage applicants in ADP, arrange interviews and meetings, book travel for applicants)
Order office supplies and instructional materials for Foster Hall as well as A&S programs
Process check requests (e.g. reimbursements, invoices) and approve p-cards
Oversee independent contract arrangements and grant payments
Oversee budget allocations and hiring processes for A&S student employees
Support A&S events and A&S participation in Admissions events
Support faculty special projects
Track purchases and receipts, maintain accurate financial records, and communicate regularly with the Accounting Office for questions, errors, and discrepancies
Reconcile budgets on a monthly/quarterly cycle
Collect and archive syllabuses for A&S, INTR, and WCore courses
Support A&S Dean with booking meetings and appointments, as needed
Other duties as assigned