Office Manager and EA to the CEO

NimbleWay • New York, NY

89d

About The Position

We are looking for a reliable, organized, and proactive Office Manager & Executive Assistant to join our dynamic team. This highly visible role serves as the organizational heart of the NY office, managing daily operations while providing direct support to the CEO. The ideal candidate is a self-starter, excellent communicator, and detail-oriented professional with the ability to handle confidential information with discretion, while managing multiple priorities in a fast-paced environment. This role requires exceptional organizational skills, flexibility, energy, and proactivity, as well as a passion for supporting executive leadership, partnering closely with HR, and driving cultural events and programming that strengthen our company culture.

Requirements

• 2+ years of experience as an Office Manager, Executive Assistant, or in a similar role at a fast-paced startup.
• Outstanding communication and interpersonal abilities.
• Exceptional organizational and time-management skills.
• Strong problem-solving skills and attention to details.
• Experience managing executive calendars and scheduling meetings.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and office management tools.
• Excellent English – spoken and written – is a must.
• Bachelor’s degree in Business Administration, Management, or related field preferred.

Responsibilities

• Act as the 'go-to person' for anything related to the NY office.
• Oversee office facilities, ensuring they are well-maintained and fully equipped.
• Provide administrative support to ensure efficient day-to-day operations.
• Manage agendas, travel arrangements, and appointments for management.
• Plays a key role in shaping and strengthening company culture, fostering connection and engagement across teams.
• Coordinate company events, meetings, and conferences, including logistics, venues, and invitations.
• Manage the CEO’s calendar end-to-end, coordinating meetings with precision and efficiency.
• Handle sensitive and confidential information with the highest level of discretion.
• High responsiveness and availability when needed to support executive priorities.
• Maintains professionalism and stays solution-oriented under pressure and changing demands.
• Organize travel arrangements, including flights, accommodations, and local transportation.
• Manage and reconcile expense reports.
• Availability for changes updates during non working office hours.
• Partner closely with HR and Operations on cultural events and office programming.
• Drive office culture initiatives, including happy hours, onboarding, and other culture-building activities that foster a welcoming and collaborative environment.
• Collaborate with HR to Update and maintain office policies, ensuring they are current and effective.
• Collaborate on the US office operations budget to ensure efficient use of resources.
• Champion company values and act as a culture ambassador.

Benefits

• Frequent company retreats.
• Human-first conditions.
• Energetic atmosphere.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Bachelor's degree
• Number of Employees: 11-50 employees