Office Manager/Administrator
About The Position
The Office Manager will play an important role with our client in covering a wide range of operations and support functions for the CEO and leadership team. Duties for this position include all aspects of administrative and office management along with coordination for day-to-day business operations. The ideal candidate will be a proactive individual with the ability to exercise good judgement in a variety of situations, with excellent written and verbal communication, administrative and organizational skills. This individual will serve as a warm, visible, and engaging presence for the office, fostering a welcoming environment for employees, visitors, and potential partners. This is an onsite role Monday – Friday with some flexibility in the hours.
Requirements
- 4+ years administrative and/or office management experience
- Proactive, can-do attitude
- Outstanding organizational and time management skills.
- Exceptional communication, organizational and prioritization skills
- Attention to detail and problem-solving without losing sight of the bigger picture.
- Flexibility to work as part of a team or independently to meet goals. Ability to work proactively and independently with minimal supervision.
- Strong Microsoft office skills are required: specifically, Outlook, Word, Excel and PowerPoint
Nice To Haves
- Bachelor’s degree preferred.
Responsibilities
- Manage shared spaces such as conference rooms, kitchens, collaboration areas, and reception
- Manage hospitality and provide support in a variety of operational functions for our client & guests by improving office efficiency, ordering office supplies & keeping the kitchen well stocked.
- Support special projects, as requested by Leadership
- Devise, track and manage the operational budget for the department
- Assist with event coordination, marketing materials, social media engagement
- Support onboarding and offboarding of tenants to include basic introduction to systems (access, AV, shared-resource scheduling, and other organizational processes) and access management.
- Develop systems to operationalize corporate programs.
- Assist with additional tasks when needed in the office.
- Collaborate with additional personnel and departments to provide backup and cross-functional administrative support as needed.
- Provide proactive executive assistance and organizational management to our CEO and leadership team including calendar & schedule management and communicating with external and internal clients, customers, etc.
- Handle travel arrangement for leadership and assist, as needed, with staff and third-party travel reservations and planning.
- Handle administrative support functions such as proofreading and revising corporate documents, memos, and emails.
- Manage and track documents in DocuSign
- Track and manage team expenses and submit for reimbursement
- Create and interpret reports and presentations from analyzed data
- Monitor status of office-related contracts – Example: timelines and deliverables, contract finances and expenditures
- Collaborate with leadership on project prioritization, while helping to organize and update data. Communicate updates to the team
- Coordinate catering, room setup, visitor access, and event logistics
Benefits
- Excellent benefits with a generous Paid Time Off plus additional leave.
- Eligible for family health, dental and vision coverage on date of hire.
- 401k Plan with 5% Safe Harbor Match.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
